Oculo-plastics Program Coordinator (Administrative Associate 3) **School of Medicine, Stanford, California, United States** **New** Administration Post Date 2 days ago Requisition # 105814 Stanford University, School of Medicine (Department of Ophthalmology) is seeking a Program Coordinator for the Oculoplastics team to provide administrative or operational support with limited supervision. **Duties include:** + Provide general support to the Oculoplastics Director’s clinical and research team. Manage email, phone, and voice messages. + Work with Oculoplastics faculty to create and administer a summer internship for medical students. + Coordinate Thyroid Eye Disease (TED) patients including referrals and collaboration with the Endocrine Clinic. This may include calling patients and beinga liaison between scheduling teams. + Work with Byers Surgery Scheduling team to help schedule patients at the Waverly Surgery Center. This would entailbeing a Liaison with both Waverly and BESSurgery Schedulers to set a date and confirm that the correct authorizations are in place. Ensure surgery checklist items are complete by workingwith the appropriate teams across the healthcare system. + Coordinate conferences, journal clubs, dissection and injection courses, and other educational events. + Coordinate correspondence with referring providers, including faxing of letters regarding patient status. + Collaborate with Ophthalmology Department Communications lead and faculty to help create patienteducation videos and content. Additionally, help coordinate website updates for the overall Oculoplastics team and manage onlinesites. Oversee communications to referring providers and referral outreach. + Schedule peer-to-peer consultations between insurance companies and Oculo-plastics faculty. + Coordinate patient disability paperwork with SHC clinic staff. + Arrange travel and manage calendar and meetings. + Manage and update curriculum vitae + Act as liaison between internal department Visitor coordinator(s) to gather paperwork and ensure completeness of visiting applications. Oversee visitors to the oculoplastics service including students, visiting scholars, researchers, post-docs etc. + Oversee coordination of oculoplastics resident rotation and fellowship program. + _- Other duties may also be assigned_ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software, calendar, email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and superb attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions + Experience with database applications and management. + Experience in developing and overseeing educational activities. + Experience with website, social media, and online presence maintenance **CERTIFICATIONS & LICENSES:** None **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. + _- Consistent with its obligations under the law, the University_ _will provide reasonable accommodation to any employee with_ _a disability who requires accommodation to perform the essential_ _functions of their job_ The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 105814** + **Work Arrangement : Hybrid Eligible**