**Working Title: Office & Admin Specialist** **Job Class: Office and Administrative Specialist** **Agency: Corrections Dept** + **Job ID** : 84511 + **Location** : St. Paul + **Telework Eligible** : Hybrid schedule available after initial training + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 03/04/2025 + **Closing Date** : 03/18/2025 + **Hiring Agency/Seniority Unit** : Corrections Dept / Corr-Ctl Off-Comm Svc-AFSCME + **Division/Unit** : Corrections - Central Office / DOC Program Dir - HRU + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : (Required for AFSCME) + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position exists to manage the telephone reception duties, provide daily assistance to the Hearings and Release Warrants division, and provides administrative support to the Corrections Hearings and Release Officers in the Hearings and Release Unit. As, needed this position will assist in the fulfillment of scheduler duties and provide back-up coverage in their absence. **Minimum Qualifications** To be qualified for and considered for this position, ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held. + Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy. + Data entry performance sufficient to query and update databases, systems, and documents (e.g. Microsoft Excel, Access, iShare, and On-Base); and to perform back-up data entry and collection work using corrections-specific databases such as the Correctional Operations Management System (COMS), Court Services Tracking System (CSTS), National Crime Information Center (NCIC), Criminal Justice Information Services (CJIS), Statewide Supervision System, and Offender Document System (ODocS). + Word processing skills (preferably Microsoft Word) sufficient to prepare documents, memos and letters that are grammatically correct, in proper format, and free of spelling errors. + Skills in using spreadsheet software (preferably Microsoft Excel) sufficient to enter information into spreadsheets. + English language skills (written, oral, and ability to read) sufficient to answer phones, read correspondence, and write memos using appropriate professional language. + Customer service skills sufficient to answer the phone, refer callers, and greet visitors with courtesy and respect. **Preferred Qualifications** The following qualifications are strongly desired of applicants seeking consideration for this position: + Completion of an Associate degree or higher in Corrections, Criminal Justice, Sociology or related field. + Experience working with Microsoft Word, Microsoft Excel, Access, On-Base, and/or iShare. + Experience in digital video and audio uploads, and multimedia programming conversation + Experience working in a correctional facility or correctional environment. **Physical Requirements** The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Katie Wynn ( Katie.Wynn@state.mn.us ). **Additional Requirements** The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation. Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records. New employees will be fingerprinted within the first 30 days of employment. **The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.** AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.