Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title: Office Administrator 

Principal Duties and Responsibilities

Ability to answer multiple phone lines and route them to correct staff. Requires prompt and pleasant answering of phones and taking accurate messages. Primary receptionist duties include transitioning with dispatch team as back-up to ensure continuous phone coverage is maintained. Performs administrative tasks – filing correspondence, compiling project documentation/reports, and a familiarity with Office 365 suite of products with an emphasis on Outlook, Word and Excel. Verify all required forms such as Insurance Certificates and W9 are submitted to Mesa Payables for all purchase orders issued. Request Vendors/Subcontractors provide waivers as needed and upload documents in project folder or in OA system with service order. Responsible for daily mail pick up and distribution to department staff. Maintain accurate records of correspondence/submissions to internal and external customers. Ability to properly organize documentation within Sharepoint and OA system. Review/process all Purchasing Card receipts to be matched to cardholder/identified with bank transactions in Coins OA system.  Review the weekly P-card scorecard with the branch manager and explain unposted transactions or course of action to be taken for delinquent receipts. Issue purchase orders for project and service departments through COINS OA with accurate vendor information, job number or service order number before submitting to Accounts Payable group. Upon request, research vendor/subcontractor invoices for Bakersfield branch submitted to Accounts Payable group that are missing purchase order numbers.   Responsible for material transfer transactions requested by project or service departments. Prepare inter-department branch UPS deliveries for office staff.

Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)

2 years of administrative experience 1 to 2 years working proficiency with Microsoft Excel and Word Proficient multi-tasker and organizer Excellent internal and external customer service qualifications

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled. 

Compensation Range: $18 - $26 per hour 

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program. 

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. 

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