Office Administrator Date: 25 Dec 2024 Location: Crewe, GB, CW1 6EA Company: COLAS RAIL UK Purpose of the Role Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department Person Specification • Previous administration and office management experience. • Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email. • Previous invoicing system experience. • Strong IT skills. • Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines. • Proven ability to work to changing deadlines and able to multi-task. • Ability to work on own initiative and as a team member, providing support to the team as and when necessary. • Excellent attention to detail. Key Responsibilities + Manage the phone lines + Provides information and guidance to external and internal company contacts + Manages mail, travel, consumable orders + Prepares and organizes meetings + Organizes event logistics + May be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing + Ensures the monitoring and research of documents: participates in monitoring regulatory, competitive and technical developments, etc. + Methodically archives and classifies the documents entrusted to him/her: digital archiving, file plans, etc. + Coordinates the flow of information to all services + Possibly manages various management tasks for his/her manager or department: expense reports, payment, various entries, etc. What We Offer • Competitive Salary • 26 days Annual Leave • Industry leading Life Assurance • Healthcare Cash Plan • Wellbeing Employee Assistant Programme • Pension Scheme • Eye Care Vouchers • Long Service Award • Season Ticket Loan • Occupational Health Service