Office Administrator/Coordinator

Job Description

The primary role of the Administrator/Coordinator will involve utilizing Microsoft Office and Word, as well as learning Smartsheet and Sage (construction software), to support Planners and Project Managers in tracking projects. This is a very fast-paced and team-focused environment where each individual is expected to contribute effectively.

ResponsibilitiesUtilize Microsoft Office and Word to support planners and project managers.Learn and use Smartsheet and Sage construction software.Take work from Planners and Project Managers, working within their systems to advance projects.Read construction plans and identify errors, if experienced.File documentation correctly.Identify missing information from utility drawings (e.g., water line, gas line).Update spreadsheets and track records.Communicate with utility customers via phone and email.Create submittals, RFIs, proposals, and change orders.Support estimating and engineering teams on larger projects with special requirements or deliverables.Essential SkillsProficiency in Microsoft Excel, Word, and Office Suite.Strong data entry skills.Experience in planning and project management support.Project coordination and administrative support.Construction administration skills.Additional Skills & QualificationsExperience reading construction plans is ideal.Ability to identify missing information from utility drawings.Work Environment

This position will be based on-site at our corporate office in Downey. The work culture is laid back with a 'work hard, play hard' mentality. The team size consists of approximately 100 people, including estimators, the engineering group, and regional managers. The work hours are from 8:00 am to 4:30 pm with a 30-minute lunch break. Overtime is not typically required unless necessary. The dress code is casual, and face coverings are required while maintaining social distancing. Most training will be conducted via Teams.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Downey,CA.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.