About Us Groundbreaker. Game changer. Pioneer. TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world. Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. Overview This position is responsible for administration of TRC’s Chicago, Illinois, office location which has over 25 engineers, scientists, and other environmental professionals reporting to it. The successful candidate will work closely with the management team, project managers, and staff in the office on record management, report production, management of office and field supplies, fleet vehicle maintenance, communication with subcontractors and vendors, copier and printer maintenance, day-to-day office related administration tasks, and some technical support tasks. The position is full time in office. Responsibilities Producing (copying and binding) hard-copy project reports, including large scale plotting. Records management, primarily electronic, including maintaining databases or Excel workbooks (e.g., employee training dates, contractor certificates of insurance, etc.). Administrative tasks, such as mail/FedEx (receiving and sending), ordering office and field work supplies, coordinating building maintenance, copier/plotter maintenance, check requests, building/suite security, etc. Assisting new employees with onboarding, including setting up workspace, access, and other credentials. Assisting current employees with building/suite access and ‘hoteling’ for staff working at office on a limited or rotating basis. Maintaining fleet vehicles, including coordination of training or maintenance, billing, and other support. Supporting market efforts including research of clients, events, etc. Assistance with preparation of technical documents/reports, correspondence, and proposals using Word and Excel applications at an advanced level of competency. Assist Project Managers, engineers, scientists, designers, and inspectors with miscellaneous requests related to projects (routine financial or technical tasks). Assist with planning of special events, including ordering lunches, picking up/ordering supplies, and disposal of e-waste. Assist managers with scheduling work and following up on potential scheduling conflicts. Assisting with support for various internal software applications including purchase order production, expense reports, etc. Assist with special projects requested by local or corporate office staff. Other duties as assigned by managers Qualifications High School Diploma required (Associate’s or Bachelor’s degree preferred). Previous experience supporting multiple project managers in an engineering, consulting, or construction environment, preferably in the civil or environmental fields. Advanced competency in MS Office (Excel, Word, Adobe Acrobat and Outlook). Proficiency and experience in database software (Access, inMagic, Vision, or other custom database solutions). Previous experience with contracts, subcontracts, and insurance language a plus. Experience with FedEx shipping/receiving. Experience with budgets or other financial reports. Experience with troubleshooting copier/plotter issues and/or working with service Strong verbal and written communication skills. Must be a self-starter and able to work independently in an organized manner. Must be detail-oriented and well organized. Ability to manage priorities and work through schedule conflicts should they occur. Must have a sense of urgency, be self-motivated, team oriented, and be collaborative. Must have a valid driver’s license and have a reliable form of transportation to/from the Chicago central business district. Benefits*: TRC offers a competitive benefit package consisting of: Medical, dental, vision, and disability insurance. 401k package that includes both traditional and Roth IRA options and Company match. Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year). All full-time employees enjoy a minimum of 8 Paid Holidays per year. TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence. *These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees. Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors. Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee. Disclaimers TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees. The complete job description and application are available on TRC’s career site. TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time. Salary Range USD $28.00 - USD $32.00 /Hr.