Office Administrator / Receptionist (FT)

Power Engineers Canada is seeking an office administrator / receptionist for our Power Delivery team. This is a full-time in-office position located in our Edmonton, Alberta office. This position is responsible for coordinating office operations and the point of contact for general office administrative activities.

Roles and Responsibilities: Perform general office tasks: answer phone, greeting & support guests, ship & receive packages, book conference rooms, order catering, etc. Provide assistance to managers and other department personnel Assist with onboarding of new staff Type, edit, and proofread documents and presentations Attend meetings and prepare meeting minutes and action items Schedule and organize meetings Make travel arrangements Weekly monitoring of various tender sites for potential opportunities Data entry, invoice/expense reconciliation Manage office supplies inventory Assist in organizing office special events (team lunches, holiday parties) Maintaining common areas and reception areas of the office Support remote IT team as required in ensuring local computers and equipment are functioning properly Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, etc. Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits Maintain consistency with POWER administrative practices Required Education/Experience High School diploma required 1+ years previous experience in an office or engineering environment Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote Familiarity with a wide range of office equipment – printers, audiovisual, conference phones Strong organization and customer service skills Excellent time management skills and ability to prioritize work Strong attention to detail Excellent written and verbal communication skills Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed Desired Education/Experience Document control experience Document editing & formatting experience Exposure to MS Visio, MS Project, Bentley ProjectWise software Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint Accounting experience Certifications in business administration or similar

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

We get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

Medical/Dental/Vision Maternity Leave Parental Leave Paid Holidays Vacation/Paid Sick Leave Voluntary Life Insurance RRSP Corporate Wellness Program

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

 

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