Details **Open Date** 02/18/2025 **Requisition Number** PRN41215B **Job Title** Manager, Administration **Working Title** Office Administrator & Staff Supervisor (Biochemistry) **Job Grade** F **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday through Friday, 8:00 AM to 4:30 PM. **VP Area** U of U Health - Academics **Department** 01502 - Department of Biochemistry **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 50000 to 80888 depending on experiece **Close Date** 06/17/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Department of Biochemistry, consistently ranked among the top 10 basic science departments in the nation, upholds a standard of excellence in research, education, and professional integrity. We are seeking a highly motivated and professional individual to join our team as a Manager of Office Services. This position plays a key role in ensuring the efficient operation of administrative and office services while fostering a collaborative and positive workplace environment. The ideal candidate is a proactive self-starter with strong organizational, communication, and leadership skills. They should be customer service-oriented, possess excellent interpersonal abilities, and demonstrate a high level of accountability and integrity in all professional interactions. The position requires in-office work full-time from 8:00 AM to 4:30 PM. We invite qualified candidates who are eager to contribute to our team’s success to apply for this rewarding and impactful role. **Responsibilities** This job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. + Oversee and manage administrative and office services to ensure a well-organized and efficient work environment. + Supervise and support administrative staff, fostering a culture of professionalism, collaboration, and accountability. + Develop, implement, and enforce office policies and procedures to enhance operational efficiency. + Manage office budgets, expenses, and supply inventory, ensuring cost-effective procurement and timely replenishment. + Oversee scheduling and calendar management for senior leaders, coordinating meetings and logistics. + Facilitate the onboarding process for new hires, including access management and departmental integration. + Maintain ethical and transparent interactions with vendors, contractors, and service providers. + Monitor and maintain office equipment, ensuring functionality and resolving issues as needed. + Coordinate travel arrangements for staff and students, maintaining accurate travel records and resolving related inquiries. + Prepare reports, presentations, and other documentation as needed for leadership. + Ensure compliance with health and safety regulations within the office. + Approve financial transactions with diligence and responsibility. + Manage building maintenance requests and develop an emergency preparedness plan for the department. + Demonstrate initiative in problem-solving and take full ownership of assigned responsibilities, ensuring all tasks are completed accurately and efficiently. **Minimum Qualifications** Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Experience with Concur Travel System. + Proven track record in office management or a similar administrative leadership role. + Strong organizational and time-management skills with keen attention to detail. + Excellent verbal and written communication abilities. + Proficiency in office software, including Microsoft Office Suite and Google Workspace. + Familiarity with project management tools. + Ability to multitask and prioritize effectively in a dynamic work environment. + Demonstrated problem-solving skills and a proactive approach to challenges. + Bachelor’s degree in Business Administration or a related field (preferred but not required). + Commitment to ethical conduct, accountability, and maintaining a positive work environment. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.