Responsibilities + Answers phones and take messages. + Types and prepares reports, meeting minutes and plans requested by the Operational Manager and/or Director of DDS. + Performs typing and clerical needs for the DDS Department. + Completes research for necessary information needed for the programs. + Monitors office supplies and equipment and orders supplies as needed. + Maintains accurate ledgers according to agency regulations on expenses and contributions submitted from the programs. + Check all submitted documents and requests for accuracy and requirements prior to submitting them to Social Services Administration for approval. + Submits program requests for approval to Social Services Administration. + Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests. + Keeps records of all documents processed through the DDS Department. + Submits all financial and statistical reports as requested by the Operational Manager. + Attends all meetings relevant to fiscal matters as assigned by the Operational Manager and/or Director of DDS. + Performs clerical functions for multiple programs, including data entry, filling, and distributing mail. + Handles billing matters by processing check requests, interacts with vendors, and maintains petty cash. + Establishes, maintains files, records according to agency regulations which include staff time sheets. + Manage office petty cash and submit receipt weekly. + Work with external vendors to obtain outstanding invoices. + Supervise and train volunteers to ensure compliance with agency standards. + Contact vendors for pricing and prepare appropriate requests for payment as needed. + Set up prospective candidate(S) for interviews for all senior staff openings. + Complete weekly meeting with the Operational Manager for update on department. + Gathers employee time sheets weekly, secures department head approval and remits to payroll. + Attends meetings, Seminars and job fairs as assigned by the Operational Manager and/or Director of DDS. + Sweeps and mops to maintain a neat and organized environment in the DDS office. + Request follows up and submit with all programs and Maintenance Supervisor on their credit card receipts related to the DDS program. + Keep record of supplies within the DDS offices and report all deficiencies. + The essential functions for the job include, but are not limited to, the duties in the job description. + Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served. Qualifications + Minimum Associate Degree, with 2 years of business/administrative training or experience. + Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm) + Bilingual preferred + Have a pleasant telephone manner and attention to detail. + The ability to work in a fast-paced environment while maintaining a positive demeaner. + Excellent organizational, time management, and interpersonal skills. + Must have people skills with experience working in customer service. + Has respect and consideration for the individuals being served. Job LocationsUS-NY-St. Albans | US-NY-South Ozone Park | US-NY-Flushing | US-NY-Brooklyn | US-NY-Brooklyn | US-NY-Bronx | US-NY-Jamaica Job ID 2025-13701 Category Developmental Disabilities Compensation Salary is $25.00/HR Type Regular Full-Time