Location: Farmingdale, NY Category: Secretarial/Clerical Posted On: Thu Sep 5 2024 Job Description: The office of Financial Aid at Farmingdale State College seeks an Office Assistant 1 (Keyboarding). The incumbent will be responsible for, but not limited to, the following responsibilities: + Ideal candidate will be experienced with Microsoft Excel - creation and management of spreadsheets for student data and tracking budget expenditures + Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary. + Operate various communication systems such as telephones and computers; and keep records of such communications. + Operate office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens. + Schedule appointments and meetings using various office tools. + Perform routine processing activities, including checking forms for completeness and accuracy. + Type, proofread, review, and correct correspondence, documents, records, and other written material. + Transcribe hand-written materials. + Make appropriate corrections for format, accuracy, and validity. + Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. + Create graphs, charts, or other visual aids to display data. + May also prepare routine reports or assist others in the preparation of reports, following established guidelines. + Maintain, update, and correct records and files. + Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. + Establish new files by coding and numbering forms, creating folders, and compiling relevant material. + Enter data and information into and retrieve data and information from computerized systems. + Verify data previously transcribed or entered to detect errors. + Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents. + Maintain inventories. + Input electronic Purchase Orders. This title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS). There is no examination required for appointment to a NY HELPS position. At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Transfers from other New York State agencies are welcome to apply. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law. The college particularly welcomes candidates with knowledge, skills and abilities that include: + Commitment to diversity and university initiatives supportive of diversity and inclusion. + Interest in participating in student-centered service activities. + Desire to apply expertise in promoting civic engagement with the College's many community partners. Job Requirements: MINIMUM REQUIRED QUALIFICATIONS: + There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. ADDITIONAL PREFERRED QUALIFICATIONS: + Proficient in Microsoft Word, Excel and Outlook. + Professional manner, possess good communication skills, have the ability to multi-task, be organized and reliable. + Experience with Banner software. Additional Information: + Hiring procedures in accordance with NYS Civil Service Law. + Grade 6 Salary: $35,177 + $3,400 location pay = $38,577 Total Annual Compensation The State University of New York offers excellent fringe benefits including health insurance options and retirement plans Click here for New York State Benefits Summary. (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJuly-2024.pdf) VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION The Consumer Information web page can be viewed at the following link http://www.farmingdale.edu/consumer-information/index.shtml This page describes various services, information and statistics on many different aspects of the College's operations. Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.