Position Details Position Information

Budget Title OFFICE ASSISTANT 2 Campus Title OFFICE ASSISTANT 2 School/Division Academic Affairs, Division of Department Admissions Staff Sub-Type Staff & Administration Salary Level SG009 Salary Range $41,399 Salary Determination Starting salary rates are based on multiples factors which may include the position’s major responsibilities, the applicant’s background including education, work experience, and key competencies, the university’s strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary This position will directly support undergraduate and graduate Admissions application processing, communication and recruitment efforts. As an admissions office clerical team member, this position works with other office staff in support of the college mission and to ensure continuity of operational success. This may include assisting with bulk mailings, coverage of the front desk, downloading of applications, monitoring of materials inventory and assistance with priority projects for both graduate and undergraduate admissions operations. The schedule for this position is Monday-Friday 8 a.m.-4 p.m.

Watch to learn more about careers at SUNY Cortland:
https://vimeo.com/1022543894 What makes SUNY Cortland a great place to work? • Our positions provide predictable salary progressions, and many offer permanency.
• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.

• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.

• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.

• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings Major Responsibilities Manage and troubleshoot the undergraduate and graduate admissions application load processes. Provide support for admissions travel and budget/procurement processing. Support the clerical processing of undergraduate and graduate admissions applications, materials and outreach. Includes loading of application documents from Common App and generation of Control lists from both Common App and SUNY Application. Support all data entry into the Student Information System (Banner), CRM (Slate) and ECM (Onbase). Learn all of the sub-routines related to first-year, transfer and graduate application processing. Provide support to the front desk receptionist when necessary. Assist with management of emails sent to admissions@cortland.edu inbox. Correspond/interact with prospective students and parents via email, telephone and in-person during campus recruitment events. Support marketing and communication efforts for prospective student outreach and on-campus events. Functional and Supervisory Relationships This position reports to Jillian Tucker, Associate Director of Admissions Required Qualifications 1. Permanent Competitive Appointment Option:

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in one of the following titles: Administrative Assistant 1 series, Office Assistant 2 series, Library Assistant 1 and/or Payroll Assistant.

2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.

The qualifications are: One year of clerical experience.

Preferred Qualifications About the University EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date Posting Detail Information

Posting Number S23267 Review Start Date 02/13/2025 Open Until Filled Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/9752 Special Instructions Special Instructions to Applicant

Special Instructions to Applicant Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you currently employed by New York State? Yes No * If yes to the above, please identify the following: your agency name, your current title and salary grade, how long you've been in this title, and if you're currently serving probation.

(Open Ended Question)

* If you qualify for this position through a NY HELPS non-competitive appointment type, please describe how you meet the following minimum requirement: Must possess 1 year of clerical experience.

(Open Ended Question)

Documents Needed to Apply Required Documents Curriculum Vitae or Resume Optional Documents Cover Letter