NY HELP Yes Agency Financial Services, Department of Title Office Assistant 2 Stores/Mail, SG-09 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $41399 to $50884 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address One Commerce Plaza City Albany State NY Zip Code 12257 Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.The Department of Financial Services is seeking candidates for the position of Office Assistant 2 Stores/Mail in Office Services & Facilities Management. Duties include, but are not limited to, the following:• Receives USPS mail, as well as overnight mail;• Oversees the daily processing of mail including opening, sorting and delivery;• Tracks incoming and outgoing barcoded mail using the Send Suite Tracking System;• Prepares outgoing Certified mail and processes them electronically;• Prepares outgoing packages for mailing electronically and determines the best mailing service to use with the given parameters;• Assists Department personnel to prepare mailings;• Processes documents from Business Units for mailing using the folder/inserter machine;• Files supply orders and inventory of supplies;• Trains on all Department copiers and printers to maintain toner and track usage;• Generates reports and tracks data using excel;• Assists with record retention by processing employee requests;• Assists with vendor appointments;• Uses building reporting system to log maintenance request;• Corresponds with local USPS post office and FedEx for supplies;• Monitors inventory of paper and envelopes, orders supplies as needed;• Distributes stock as needed such as paper, and other office supplies;• Supervises subordinate staff;• Completes annual mandatory training courses timely; and• Other duties as assigned by Facilities. Minimum Qualifications Minimum Qualifications: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.List Appointment: Candidates must be reachable on the Civil Service eligible list for 38-694010. Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/. Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades. Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.Salary: $41,399 – $50,884Appointment Status: PermanentNote: This position is expected to report to the office full time; telecommuting will not be allowed. Some positions may require additional credentials or a background check to verify your identity. Name Tidiane Conde Telephone Fax (518) 402-5071 Email Address Tidiane.Conde@dfs.ny.gov Address Street One Commerce Plaza Suite 301 City Albany State NY Zip Code 12257 Notes on Applying To Apply: Interested qualified candidates must submit a resume and letter of interest no later than February 21, 2025 to the email address listed below. Please include the Box # (Box OA2 SM-00269) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.Please be advised that the New York State Department of Financial Services does not offer sponsorship for employment visas.Tidiane CondeBox OA2 SM-00269New York State Department of Financial ServicesOffice of Human Resources Management One Commerce Plaza, Suite 301Albany, NY 12257Email: Tidiane.Conde@dfs.ny.govFax: (518) 402-5071All candidates that apply may not be scheduled for an interview.Public Service Loan ForgivenessEmployment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-serviceAMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONSUnder the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.