Job Family:
Office Services (Digital)
Travel Required:
Clearance Required:
What You Will Do:
We are currently searching for an Office Assistant. This role will independently provide support services to satisfy the overall operational objectives of the Library Operations (LO) division of the National Library of Medicine. The primary objective is to provide services and deliverables through the performance of office assistant support services. The assistant will provide computer and web support; purchasing, communications and office management support; coordinate and perform all travel related activities for LO staff and serve as primary timekeeper for the LO division. This is a full-time opportunity located in Bethesda, MD.
Expertise in maintaining an Executive's calendar, coordinating high level meetings, working with the executive to learn the executive’s style and prioritization for meeting scheduling, and skills at the scheduling of meetings/events on the calendar to assist the Executives (example include taking into consideration travel times, meeting overruns, etc.).
Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization, and prioritization of tasks.
Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.
Maintain office records including office procurements and reimbursement procedures.
Oversee inventory of office supplies.
Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.
Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.
Review and update SharePoint, NLM Wiki, and NLM Jira sites.
Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization, and prioritization of tasks.
Serve as primary timekeeper for an LO division and back-up timekeeper using ITAS timekeeping system.
Schedules and maintains an accurate tracking system of all activities.
Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.
Arranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules, and calendars, and advises staff on the most effective method and format of presentations.
#SOAR
What You Will Need:
Bachelor’s degree OR Associate’s degree and TWO (2) years of additional experience in lieu of a Bachelor’s degree.
At least THREE (3) years of experience in an administrative support role.
Have customer service experience.
Meeting Coordination experience.
Travel planning and/or project planning experience.
Proficient in SharePoint, Microsoft Office, Concur, WebEx, and/or ITAS.
What Would Be Nice To Have:
Oral and written communication skills.
Certified Administrative Assistant
Experience with timekeeping helpful.
Knowledgeable in Federal Travel Regulations
Previous experience with the National Institutes of Health (NIH).
The annual salary range for this position is $57,300.00-$85,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.