Hours: M-F  8:00 AM – 12:00 PM or 9:00-1:00 PM
Schedule may adjust based on business requirements

The ideal Office Assistant candidate will be a hard-working professional able to undertake a variety of office support tasks.  This person will be comfortable working with all levels of employees with a high degree of attention to detail and discretion.  

 

Duties include, but not limited to the following:

 

Represent company while greeting/directing visitors, external vendors, or partners. Maintain the general appearance of common areas and place maintenance requests with vendors as needed. Distribute mail and packages to personnel. Assist with packaging and shipping utilizing various shipment methods. Retrieve and redirect voice mails, left in company mailbox, to employees or reply to callers as needed. Assist with onboarding of new hires by preparing workspaces, taking badge photos, updating lists, providing an office tour, ordering business cards, and making general introductions. Prepare and submit monthly expense reports. Assist with development and maintenance of efficient filing or binder systems. Manage and maintain office supply inventory. Monitor postage and replenish funds. Clear out refrigerators and de-ice freezers. Initiate, coordinate, and complete special projects. Provide meeting support by setting up room, ordering meals, setting up, and cleaning up room. Prepare training completion certificates and send to the participants.

Experience Required:

 

At least two years of administrative experience in a corporate environment.

 

Skills/Abilities:

Able to work and network effectively with all levels of management, company associates, external contacts, and vendors. Requires diplomacy, poise, and tact. Must be organized, flexible, detail oriented and possess strong work ethic. Flexibility: Adaptive to frequent changes in priorities, organization and strategy; flexible to deadlines with short lead times Able to multi-task, prioritize and manage assignments. Excellent follow through skills and willingness to learn. Able to work independently and part of a team. Excellent oral and written communication skills Proficient with MS Office (Outlook, Excel, Word, and PowerPoint), MS Teams, and beginning knowledge of editing simple documents within Adobe PDF. Able to lift packages up to 25 lbs.