Please describe the objective and value contribution of the function briefly and concisely.

The holder of this position is responsible for:

providing administrative support for the purpose of a smooth operation of the company, particularly emphasizing on managing the documents flow and booking business travels. The Assistant supports the daily work of the SSC Director.

Tasks*

Tasks performed regularly which form the essential characteristics of the position.

Oversee and support all administrative duties in the office and ensure that office is operating smoothlyManage office supplies inventory and place orders as necessary, maintain the office condition and arrange necessary repairs, liaise with facility management vendors, including cleaning, catering and other external vendors.Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology, office vendors, service providers and office leaseAssist with office layout planning and office moves. Develop office policies and procedures, and ensure they are implemented appropriatelyManage office budgetProvide other administrative support, including scheduling group meetings, doing research, and creating reports, helping with the visit’s planning and organizing etc. as well as provide general support to visitors.Support in-house or off-site activities, like parties, celebrations and conferencesSupporting the travel management topics, address employees queries, updating and communicating policies etc. Responsible for the communication and management of Concur, Amex and Neo.Identify opportunities for process and office management improvements, and design and implement new systemsBuild and maintain excellent working relationships with internal support departments  and external stakeholders.Participates and presents at meetings with internal and external representatives.Assist with various projects as assigned

Quality, Legal & Compliance

Follow and comply with all relevant FME policies, guidelines, manuals and SOPs in the version as amended from time to time (“FME Policies”),Keep yourself updated about the current version of the FME Policies that are relevant for your role and integrate corporate values in daily business, Compliance with SSC’s internal procedures and instructions.