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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Office Assistant for Jewish Studies - Boca Raton, FL.

The Jewish Studies Program and the Study for the Center of Values and Violence after Auschwitz are seeking a highly organized and detail-oriented part-time Office Assistant. This position will support the administrative functions of the program by handling day-to-day office tasks, coordinating events, and assisting the Herbert and Elaine Gimelstob Eminent Chair (and Director of Jewish Studies) and the Raddock Family Eminent Scholar Chair.

Summary of Responsibilities:

In-person office receptionist duties, including answering the phone, responding to email and phone queries, greeting visitors, maintaining office supply inventory, making copies, scanning documents, and organizing digital and physical files.

Submitting space allocation/scheduling requests, working with faculty to submit special-event permissions requests, contacting Facilities Management with special requests, preparing new door nameplates with office hours for each academic term, and maintaining the program website and program and center mailing lists.

Maintain budget records, encumbrances, expenditures, grant and Foundation accounts.

Manage Program and Center document and data collection, and record-keeping (primarily in electronic format, but sometimes in physical format as well).

Requires use of numerous online databases and portals, including Crystal Reports, Banner, LeapAhead, Course Leaf scheduling software, Canvas, and Workday. Includes the processing, organization, and maintenance of confidential student records (electronic and physical).

Coordinate travel arrangements and events for guests such as lecturers, performers, and conference attendees. These duties include arranging venues, dining, catering, ground transportation, advertising, support staff, other event-related needs, and managing the event budget funds.

Design flyers, mailing, brochures, and other promotional materials in conjunction with the College marketing office. Create newsletter for the Program and for the Center.

Provide support to Directors on an as-needed basis for special-events planning and community outreach initiatives. Research grant opportunities.

Student support duties, including, following up on student inquiries in all formats (email, phone, and in-person).

 Serve as a communication link between the department, students, academic advisors, and the Office of the Registrar.

Maintain and update student academic petitions as needed. Handle all student queries regarding the foreign language requirement. 

Communicate with faculty regarding permissions override requests.

Other job-related duties as assigned.

The College of Arts & Letters at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves. 

FAU Benefits and Perks: 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

State retirement options including tax-deferred annuities and Roth 403(b) plans. 

State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service 

Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php 

Sick Leave Pool Program 

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf 

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

Explore Living in Palm Beach County: 

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments 

Minimum Qualifications:

High school diploma or equivalent and four years of appropriate experience required.


Preferred Qualifications/Skills:

Associate degree or higher preferred.

Administrative experience in an academic or nonprofit setting.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.

Experience with graphic design software such as Adobe Creative Suite, Canva, or similar tools is highly desirable.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple tasks and prioritize effectively in a busy environment.

A commitment to maintaining confidentiality and professionalism.

Familiarity with Jewish culture, history, or academic programs is a plus.

Salary:

$14.00 - $16.00 per hour.

College or Department:

A&L: Holocaust/Judaic Studies

Location:

Boca Raton

Work Days and Hours:

Monday - Thursday, 11 a.m. - 4 p.m.

Application Deadline:

2025-01-20

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

VETERANS’ PREFERENCE:
Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at empl@fau.edu.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.