Posting Information Position Details

This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.

Position Information

Position Title Office Assistant II -Associate Registrar FLSA Non-Exempt Full Time/Part Time Full Time Department Records-Registrar Campus Central Campus Location Central Campus Hourly Rate 12.94 Hours Full-time, indicate working hours - Mon-Thur 7:30-5:30 Fri 7:30-11:30, Overtime, describe requirements - only as needed per workload required and only when approved. Summary of Position The Office Assistant II is a non-exempt position directly responsible to the Associate Registrar-Operations, whose overall duties are to perform all office duties in support of the Course Scheduling Office/Continental Records. Assists with managing online course enrollments, support departments and online managers with general distance Learning-related inquiries, and create classes. Minimum Required Education High school diploma or GED required. Associates Degree from a nationally, regionally or identified at the state level accredited institution of higher education preferred. Minimum Required Experience Six years wage earning clerical experience or certification / successful completion of 30 credit hours towards degree and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required.

A copy of certificates and/or college transcripts is required with application for evaluation purposes. Required Knowledge, Skills and Abilities Knowledge of Ellucian Colleague Student Application and Informer or ability to quickly learn this application. Demonstrated ability to use Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Knowledge of Blackboard Learning Management System would be very helpful Ability to meet Distance Learning deadlines. Knowledge of AI Portal/MyCAA program: contractual obligations and penalties. Ability to create section cancellations and instructor assignments. Ability to communicate effectively and professionally with co-workers and various departments mostly via email. Ability to operate independently or as part of a team. Ability make sound judgements and evaluate sources of problems. Learn and adapt in a changing environment.

Posting Detail Information

Other Information Be willing to work overtime during special projects, and some weekends if needed.
Supplemental Questions Required fields are indicated with an asterisk (*). * What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted) High School Diploma/GED only Certificate of Completion or 30 college credits-Transcripts must be attached to application Associates Degree-Transcripts must be attached to application Bachelors -Transcripts must be attached to application Masters-Transcripts must be attached to application I do not have a GED or High School Diploma * Are you a current CTC employee or were you part of a CTC layoff in the last 12 months? Yes-Current CTC Employee Yes-Former CTC Employee laid off in last year or notified of upcoming layoff No-not current CTC employee * Do you have experience using Microsoft Office (Excel, PowerPoint, Word, Outlook/E-mail, or Publisher)? None Some Proficient * How many years experience do you have with a software system that pulls data for statistical reporting such as Pivotlink or Informer? No experience Less than one year 1 year 2 years More than 2 years * Do you have experience using Blackboard, or another LMS? Yes No * How many years wage earning clerical experience do you have in the workforce? no experience Less than six months 6-11 months 1 year 2 years 3 years 4 years 5 years More than 5 years * Are you a Veteran of the US Armed Forces? Yes No Documents Needed to Apply Required Documents Resume Optional Documents Cover Letter Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE Letter of Recommendation Transcript License/certifications (upload all certificates as one single PDF document) DD214-Military Discharge