Responsibilities + Answers phones and take messages. + Types home-studies. + Performs typing and clerical needs for the DDS Department. + Completes research for necessary information needed for the programs. + Monitors office supplies and equipment and orders supplies as needed. + Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs. + Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval. + Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests. + Keeps records of all documents processed through the DDS Department. + Prepares and submits all financial and statistical reports as requested by the Director of DDS. + Submits program requests for approval to Social Services Administration. + Attends all meetings relevant to fiscal matters as assigned by Director of DDS. + Performs clerical functions for multiple programs, including data entry, filling, and distributing mail + Establishes and maintains files and records according to agency and funding source regulations including staff time sheets. + Gathers employee time sheets weekly, secures department head approval and remits to payroll. + Attends meetings, Seminars and job fairs as assigned by the Director of DDS. + Sweeps and mops to maintain a neat and organized environment in the DDS office. + Monitors and follows up on maintenance work orders related to the DDS office. + The essential functions for the job include, but are not limited to, the duties in the job description. + Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served. Qualifications + Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience. + Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm) + Pleasant telephone manner and attention to detail. + Ability to work in a fast-paced environment while maintaining a positive demeaner. + Excellent organizational, time management, and interpersonal skills. + People with experience working in customer service. + Has respect and consideration for the individuals being served. Job LocationsUS-NY-Jamaica Job ID 2024-13508 Category Developmental Disabilities Compensation Min USD $16.00/Hr. Compensation Max USD $23.00/Hr. Type Regular Full-Time