Overview Reporting to the Administrator of the Graduate School of Biomedical Sciences, this position provides administrative support for the department in all areas of graduate school administration. Responsibilities General Administrative Support: • Provide administrative support to the Administrator, Graduate School of Biomedical Sciences (GSBMS). • Greet visitors, answer phones, and respond to inquiries from GSBMS general email accounts. • Schedule and coordinate meetings, prepare mailings, update college lists, oversee mail and fax distribution. • Handle purchase requisitions, travel reimbursements, space/food reservation, and work orders, office supplies and equipment maintenance. • Coordinate GSBMS administrative support with NYMC administrative and academic offices as needed for Graduate School initiatives, and special events, e.g., three graduations per year, Orientation, Lab Coat Ceremony, Graduate Student Research Forum, Commencement. • Prepare and process correspondence, prepare documents for meetings, and follow up on internal and external inquiries. • Assist Administrator with implementation of office procedures & policies. • Assist with special projects within the department and in conjunction with the Dean. • Provide assistance and support to other areas of academic administration. Prepare documents for Graduate Program Director and Graduate Faculty Council meetings. • Assist with committee meeting preparation and minutes. Executive Support: • Provide direct assistance to the Dean of the GSBMS as needed. • Handle scheduling for the GSBMS office calendar, as well as Dean’s schedule. • Arrange travel for the Dean. Admissions Support • Provide backup administrative support to the Admissions function, as needed, including admissions filing, and coordination and support of admissions and recruitment meetings and events. Qualifications Education requirement:Bachelor’s Degree required. Technical/computer skills: • Computer literate: Microsoft Office Suite, Adobe Creative Cloud (Photoshop, Illustrator and InDesign), fluency in electronic communication. Prior experience: At least 2-5 years administrative support position at mid- to senior-level, preferably in a college or university setting. Other skills/requirements: • Must function independently - someone who takes initiative in carrying out responsibilities of job which includes planning, follow-up, providing feedback, coordinating, and overseeing. • Should be able to anticipate upcoming events (cyclical) and projects and plan accordingly. • Strong oral and written skills. • Excellent organizational and administrative skills. • A team player with good customer relations skills essential. • Must be able to maintain confidentiality at all times. • Strong interpersonal skills and ability to multi-task concurrent to program tasks involving internal and external offices on a daily basis. • Establish and maintain effective working relationships with staff, internal administration/faculty and external parties. Minimum Salary USD $48,000.00/Yr. Maximum Salary USD $52,000.00/Yr. New York Medical College offers a comprehensive benefits package for full-time employees* which includes: + Full range of Health Plans + Medical Plans (choice of EPO, PPO, High Deductible HSA) + Flexible Spending Accounts (FSA) + Dental Plans (PPO & HMO) and Vision Plan + Dependent Care and Transit Programs + Life Insurance, AD&D and Voluntary Supplemental Life Insurance + Short-term and Long-term disability programs + Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment) + New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children + Legal plan + Employee Assistance Program + Early-Release Fridays (October - March) + Generous Paid Time Off + Vacation, Sick Leave, Personal Leave + Annual Holiday Schedule *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs. New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism. Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment. Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330. Job Locations US-NY-Valhalla Requisition ID 2024-11223 Position Type Full-Time Schedule Shift 1 Hours Per Week 35 Travel 10% Category Administration FLSA Status Non-Exempt