OFFICE COORDINATOR   ABOUT YOU: We’re looking for an organized and proactive Office Coordinator to keep our corporate office running smoothly and efficiently. In this role, you’ll manage essential administrative tasks, support onsite functions, and assist teams with day-to-day operations. From organizing documents and invoices to coordinating with vendors and maintaining inventory, you’ll be at the heart of ensuring our office is a productive and welcoming environment. If you thrive on keeping things organized and enjoy being the go-to person for office needs, we’d love to hear from you!   YOU HAVE: Education. A minimum of a high school diploma or equivalent. Experience. At least 2 years of administrative, receptionist, or mailroom experience. Professionalism. A polished appearance, presence, and attitude in all interactions. Technical Knowledge. Familiarity with mail systems such as USPS and UPS, with the ability to learn and operate them effectively. Decision-Making Skills. The ability to make sound decisions using available information while maintaining confidentiality. Attention to Detail. A keen eye for accuracy in reports and data, ensuring quality in all tasks. Independence. The ability to multitask and work independently with minimal supervision. Physical Capability. The ability to lift up to 25 pounds as needed for deliveries or shipments. Preferred. Administrative/receptionist experience in a corporate environment.   YOU WILL: Oversee. Provide mailroom coverage by processing outgoing packages via UPS, FedEx, USPS, etc., receiving and distributing incoming mail and packages, and scheduling couriers as needed. Maintain. Ensure a clean and organized office environment by monitoring supply levels, stocking kitchen items, running the dishwasher weekly, and cleaning common areas, including kitchens and copy centers, daily. Prepare. Clean out refrigerators, microwaves, and empty offices or cubes monthly or as needed, ensuring spaces are ready for new hires or following employee departures. Support. Assist leadership team members with submitting timely monthly expense reports via Concur. Coordinate. Set up meeting spaces, including stocking conference rooms, arranging catering, and maintaining a professional and tidy environment before, during, and after meetings. Welcome. Provide front desk coverage by greeting guests, directing inquiries, and managing deliveries with professionalism and a friendly demeanor. Procure. Order general office supplies, coffee, water, utensils, and other necessities to keep the office and kitchens sufficiently stocked. Collaborate. Work with outside vendors to coordinate services such as shred bin pickups, kitchen appliance maintenance, and vendor invoice processing.   LOVE WHERE YOU WORK: We care about your health. We offer competitive healthcare (health, dental, vision, coverage) in addition to voluntary benefits including home and car insurance, pet insurance, flexible spending account, amongst many more. We invest in your future. Our 401K plan has immediate vesting, so you can start saving for retirement right away. We believe in flexibility. We provide hybrid work options. We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays. *For Washington residents, you will receive 13 vacation days, 8 paid sick leave, 8 company paid holidays, and family paid leave.  We care about your development. We support tuition reimbursement after 6 months of service. APPLICATION DEADLINE: January 31, 2025   ABOUT US: Jostens leads the student commemoration market and has been serving local communities for over 125 years. We work with thousands of K-12 schools, colleges and universities each year, and have the honor of partnering with beloved sports teams and esteemed organizations across the country. Our iconic products — like yearbooks, letter jackets, class jewelry and championship rings — keep meaningful traditions alive and inspire millions of people to celebrate their unique stories, milestone moments and biggest accomplishments every year. We have 13 first-class facilities across the globe, from North America to the Caribbean. Watch a short video about us here.   AMERICANS WITH DISABILITIES ACT (ADA): Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com or (952) 830-3399.   Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.  California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy