At Magnetic Group, we take immense pride in our people and the work that we do. Passion is what drives us, and the mission to help aviation companies help the world is what unites us. If it resonates with you and you have the same values as us, you could become part of our team and shape the industry’s future together. 

We are looking for an Office Coordinator to join our HR team in Vilnius, Lithuania! 

Main responsibilities 

 

Handling and forwarding general incoming phone and email inquiries, registering incoming and outgoing mail Registering contracts, archiving and maintaining digital copies Accountable for communication and cooperation with the company’s suppliers including monitoring the market for new suppliers if needed Administration of invoices and other related accounting documents, ensuring timely forwarding to finance department Arranging duty travel according to the company guidelines, including booking travel services, helping with visa requirements and providing necessary information to the travelling employees Organizing and executing internal and external employer branding activities for Vilnius and remote offices according to Employer Branding strategy Regular inventory and management of office supplies and stockroom including keeping track of employer branding assets   Preparing and booking meeting rooms for internal and external meetings/training, arranging technical equipment and extra services (catering etc.) if necessary Overseeing and supporting the H&S related topics in the Vilnius office

Main Requirements 

 

Professional fluency in Lithuanian and English Proactive, organized, and structured personality with good attention to detail Excellent interpersonal and communication skills, as you will be the first point of contact for employees, guests, suppliers and visitors at the office Confident approach to problem solving and open for innovative ideas Quick learner, ambitions, motivated, result-orientated and a supportive team member Proficiency with Microsoft Office for Windows (Outlook, Word and Excel) Willingness to work on-site at the office Experience in HR or aviation field is beneficial

What We Offer 

 

Opportunity to work in one of the most attractive and fast-growing global industries in the world – aviation  A fast track to both personal and professional growth in a challenging and rewarding environment  A great team with diverse backgrounds and true aviation fans  A culture of trust that empowers you  A range of perks like health insurance, company events, movie nights, and more 

Ready to take your career to the next level and make a real impact in the aviation industry? Apply now and join us at Magnetic Group! 

Please note that due to the high volume of applications, only candidates who meet the required criteria will be contacted.