Location

Scottsdale - 14648 N. Scottsdale Road, Suite 290

Business

As part of Brookfield Asset Management — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

We redefine how home and life come together for over 60 years. At Brookfield Residential, a leading North American land developer and homebuilder within the Brookfield Properties family, we have had one goal in mind – to create the best places to call home. From the development of award-winning vibrant communities to the building of well-designed homes and commercial properties, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. Learn more.

If you're ready to be a part of our team, we encourage you to apply.

Job Description

Your Team

The Office Coordinator position is part time, working approximately three days/24 hours per week. 

The Office Coordinator will provide internal and external Team Members with an exceptional customer experience. Ensure our guests and callers will always receive a warm welcome and that their first impression of Brookfield Residential is exceptional. Oversee the maintenance of the office and respond to Team Member’s requests in a professional manner. Implement office polices by establishing standards and procedures, measuring results and making necessary adjustments. Completes operational requirements and following up on work results.

Your Key Deliverables

Office Management:

As the liaison for Brookfield, maintain a high level of professionalism with all internal and external interactions.Manage the day-to-day operations of the Scottsdale office with limited supervision.Be available to assist all Team Members.Have a strong understanding of the departments and Team Members in order to effectively assist all Team Members.Act as the point of contact for all Scottsdale office-related services with the Landlord.Continue to improve Scottsdale office operations to produce efficient processes.Order supplies for the Scottsdale office and field offices including, but not limited to postage, office supplies, PPE, stationary, food and drink on an ongoing basis. Manage the maintenance of Scottsdale office and Field Offices.Coordinate office space and Team Member space as needed.Coordinate office design enhancements or construction as needed.

Office Responsibilities:

Fulfill receptionist responsibilities in the Scottsdale office, which include answering the phone and greeting visitors.Maintain office appearance, including but not limited to:Restock and refill the Scottsdale office and field offices supplies on an as needed basis.Wipe down counters in the Scottsdale office kitchen and conference room tables as needed.Keep the Scottsdale office free of clutter.Periodically clean out and clean the Scottsdale office refrigerators.Manage the upkeep and maintenance of the Scottsdale and field offices machines as needed (copiers, plotters, coffee machines, water machines, ice machine and dishwashers).Manage all incoming and outgoing mail for the Scottsdale office.Incoming Mail: Open, sort and distribute each day.Outgoing Mail: Stamp mail, drop off FedEx and UPS daily and assist team members with overnight parcels.Courier deliveries.

Administrative Support:

Process office invoices/ensure proper coding and billing accuracy.Schedule and organize meetings, appointments, reservations and travel plans for executives.Perform other clerical duties and support for other positions as may be needed.Assist with the processing and storage of project documents.Submit and audit check requests as needed.Coordinate team meetings.Participate in various office initiatives and committees.

Event Planning:

Assist with coordinating all company outings, dinners, and meetings.Facilitate and oversee event planning of team days throughout the year, including confirming dates, working with vendors and coordinating the day-of logistics.Coordinate birthday celebrations for all Scottsdale office team members.Act as the point of contact for organizing volunteer events.

Qualifications

Bachelor’s degree or equivalent combination of education and experience preferredNotary license or willingness to obtainMust have excellent communication skills and be able to work efficiently within a team environmentMust be responsible, well organized and have a high attention to detailAbility to work under limited supervisionAbility to manage competing prioritiesAbility to explain Brookfield practices and procedures to external clientsStrong ability to communicate with senior level contacts both internally and externallyAbility to anticipate the preferred approach of the executives and be able to execute accordinglyStrong knowledge of computers and relevant software applications; Microsoft Suite including TeamsKnowledge of administrative and clerical proceduresKnowledge of customer service principles and practicesAbility to take ownership and accountabilityStrong work ethicSelf-starterAdvocate of the Brookfield BrandThis position is located in the Scottsdale AZ office

Your Opportunity - US

We are proud to offer our employees what they value most:

Competitive compensationCareer development programsCharitable donation matchingA culture based on our values of Passion, Integrity and Community

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Brookfield Properties participates in the E-Verify process to confirm the eligibility of candidates to work in the United States.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.