Description We are seeking a diligent Office Coordinator to join our CPA Business Management firm based in Madison, Wisconsin. As an Office Coordinator, your role will consist of managing customer interactions, maintaining a detail-oriented and organized reception area, overseeing mail distribution, and coordinating office facilities. Responsibilities: • Greeting clients and visitors with prompt and friendly service. • Efficiently handling and directing phone calls, taking comprehensive messages, and providing complete information. • Keeping the reception area and lobby tidy and organized. • Scheduling pickups for package deliveries. • Regularly updating reception procedures in the Office Services Teams Channel. • Sorting incoming mail by department and addressee, and processing any lost, held, or returned mail. • Preparing outgoing correspondence for mailing, including folding, stuffing, wrapping, weighing, and posting regular and overnight mail. • Tracking and maintaining office and kitchen supplies, ensuring common areas are stocked and detail-oriented in appearance. • Coordinating with vendors on behalf of the office as needed. • Assisting with special projects from various departments and coordinating internal events as requested. • Ensuring protection of company and client data by following directions given by the Internal IT Department. Requirements • Proven experience as an office coordinator or in a similar role • Proficiency in using Customer Relationship Management (CRM) software • Strong customer service skills and ability to handle client inquiries • Experience with filing systems and maintaining organized records • Capability to manage a multi-line phone system, directing calls as necessary • Proficiency in data entry with an emphasis on accuracy and speed • Responsible for daily mail distribution within the office • Knowledge of the CPA firm industry and business management practices • Excellent organizational and multitasking abilities • Strong written and verbal communication skills • Ability to work under pressure and meet tight deadlines • High school degree or equivalent; higher degree in a relevant discipline will be appreciated Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .