Job Title: Office Coordinator
Job Description

The Office Coordinator will work closely with the Operations or Facilities Manager to support all facilities-related activities. This role is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Coordinator must possess strong communication skills, the ability to multitask, and prioritize workload for the office. General duties include ensuring office tasks are completed and serving as the point of contact for facilities-related issues with property management.

ResponsibilitiesCoordinate and assist with office-related activities, including requests from various departments both local, national office and consulting.Collaborate on project-related tasks and larger scope facilities-related requests and projects.Manage security access control database and create/distribute security badges or key fobs.Manage payment of office-related invoices and track expenses.Possess working knowledge of all tasks related to office support and perform office assistant responsibilities as necessary.Act as point of contact for various vendors and resolve questions or issues.Essential SkillsData entryAdministrative supportCustomer serviceMicrosoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)AdministrationOutlookAdministrative assistanceFront deskAdditional Skills & QualificationsHigh School Diploma/GED required.Minimum of 1 year of related experience required; office support experience preferred.Experience in a professional services environment preferred.Proven commitment to providing exceptional client service and the ability to build rapport and effectively interface with all levels within the firm.Strong verbal and written communication skills, including the ability to articulate information and respond to questions clearly.Ability to collaborate and work effectively across functions/departments/teams and team with individuals at all levels.Strong planning and organization skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment.Aptitude for learning internal programs and software.Ability to travel as needed, approximately 5%.May require some overtime hours.Work Environment

The Office Coordinator will be working in an office environment with a professional and collaborative atmosphere. The role may require some overtime hours and occasional travel, approximately 5%. The candidate should have front-facing experience, as the position involves interacting with clients and team members at all levels. Proficiency in Microsoft Office Suite and an aptitude for learning internal programs and software are essential.

Pay and Benefits

The pay range for this position is $23.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Mar 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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