Job Title: Office Coordinator

Job Description

We are seeking an enthusiastic and organized Office Coordinator to join our team. In this role, you will be the first point of contact for our visitors and will play a key role in maintaining the smooth operation of our office. Your responsibilities will include greeting visitors, managing phone calls, handling mail, and supporting various administrative tasks. This is a great opportunity for someone who is detail-oriented, self-motivated, and enjoys working in a dynamic environment.

ResponsibilitiesGreet and assist visitors including interviews, vendors, clients, and office deliveries, and validate parking tickets.Answer phone calls and route them to the appropriate departments or individuals.Manage, sort, and dispense incoming mail.Prepare outgoing mail and packages.Maintain an organized workspace at all times.Clean and tidy public spaces and conference rooms throughout the day.Monitor office supplies inventory and place orders as needed.Monitor, stock, and order beverages and snacks daily.Assist with in-office catering, office lunches, and events as needed.Support other teams with various administrative tasks such as disseminating correspondence, scheduling meetings, and arranging travel.Handle any maintenance issues by working with building management and vendors to ensure resolution.Oversee office cleanliness by coordinating with office staff and a cleaning company.Essential Skills1+ years of experience as an office administrator or in a similar role.Experience in administrative assistance, clerical tasks, customer service, and receptionist duties.Proficiency in Microsoft Office.Strong organizational skills with the ability to prioritize and multi-task.Analytical skills with the ability to problem-solve.Excellent attention to detail.Self-motivated with the ability to learn quickly.Excellent communication and interpersonal skills.Pay and Benefits

The pay range for this position is $27.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Mar 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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