Job Description
We are seeking an Office Coordinator and Event Planner to serve as the point of contact for our upcoming office move. This role involves coordinating with movers and IT, scheduling activities, gathering insurance, and organizing all necessary elements for a smooth transition. Additionally, you will act as a backup receptionist and office manager, answering phones, greeting client visitors, and managing office supplies. You will also plan the annual employee and family event, including coordinating vendors, food, and activities.
ResponsibilitiesServe as the point of contact for the office move, coordinating movers and IT.Schedule and organize all aspects of the office move.Gather and manage necessary insurance documents.Act as a backup receptionist and office manager, including answering phones, greeting visitors, and stocking the fridge.Plan and coordinate the annual employee and family event, including vendors, food, and activities.Schedule and manage conference room bookings.Handle mailing and electronic filing.Essential Skills4+ years of experience as an administrative assistant or office manager with experience in office relocations.Experience with event coordination.Bachelor's degree.Strong initiative and proactive personality.Work Environment
This position is 100% onsite with core hours from Monday to Friday, 8:30 AM to 5:30 PM. The contract runs from April 1st to December 31st, with the possibility of overtime. There is a parking garage across the street, though parking fees are the responsibility of the employee.
Pay and BenefitsThe pay range for this position is $25.00 - $25.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Washington,DC.
Application Deadline
This position will be accepting applications until Jan 31, 2025.
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\n \n About Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n Diversity, Equity & Inclusion\nAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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