Job Description

The Office Coordinator / Scheduler is responsible for development and continual monitoring of the work schedules for Caregivers to meet patient care needs, adjusts staffing according to available staff and reports changes to appropriate supervisors, assure accuracy of the time reports, verify hours worked daily, overtime hours and benefit days, and calculate staffing based on adjusted census daily. The Office Manager will work with the Owners & Nurse to ensure that all back office functions related to business operations are performed effectively. In addition, the office manager assists the owners with specific duties as required.

Portrait of an Office Coordinator / Scheduler

Familiar with and comfortable working on computers.Possess good phone skills.Ability to coordinate and perform multiple tasks.Understand basic accounting principles.Excellent written/grammatical skills.Good communication skills.Self-starter.Work well with others.Coordinate employee paperwork.Audit inflow of paperwork for staffing purposes.

Primary Responsibilities

Answering phones as needed.Staffing & scheduling all in-home care cases.Interview and orientation process of caregivers.Understanding the staffing & scheduling software.Monitoring daily schedules for any call outs.Entering new employees and clients into system.

Knowledge and Skills Requirements

Excellent computer skills.Exceptional interpersonal skills.Candidates must be authorized to work in the United States

Portrait of an ABC Office Coordinator

Familiar with and comfortable working on computers.Possess good phone skills.Ability to coordinate and perform multiple tasks.Understand basic accounting principles.Excellent written/grammatical skills.Good communication skills.Self-starter.Work well with others.

Primary Responsibilities

Greet guestAnswer phones, process mail & UPSSet up physical folders for new clients and assist when neededMake sure Owners, Nurses, Staffing Coordinators and Care Givers get copies of plans for new patients and changesType proposals/quotes as neededOrder office supplies and new equipment as approvedDeliver releases and pick up checks as neededMaintain paper stock for copier and fax machineSend out Newsletter to referral sources by 15thof each month. Get details from Owners and Care CoordinatorKeep copier area tidy/cleanMaintain stock of paper towels, soap, etc. for restroomsGeneral filingPresent a professional appearance and positive attitude when interacting with clients and co-workersFoster goodwill and teamwork amongst all employees and customers

Knowledge and Skills Requirements

Knowledge of office practices and proceduresKnowledge of computing hardware and software resources, including web activityInterpersonal/human relations skillsVerbal and written communication skillsProgram coordination skillsOrganizational/planning skillsAccounting and bookkeeping skillsAbility to compose and edit correspondenceAbility to prepare reports and publicationsAbility to manage multiple tasks simultaneouslyAbility to maintain confidentialityCandidates must be authorized to work in the United States.

Work Hours

9:00 AM – 3:00 PM

Location: Marlton, New Jersey

Job Type: Full-time