Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do.  A dynamic, global company founded in 1995, we bring together more than 2,800 driven, dedicated and passionate individuals.  We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job DescriptionEnsures smooth running of the day-to-day office activitiesCoordinates and monitors the activities of local Administrators, Office Management and Coordinators, Office ManagementManages office suppliers/vendors (contract negotiations and management, quality control)Coordinates the purchase of office suppliesManages corporate cell phone services Coordinates with IT Infrastructure services on all office equipmentPartners with Country Management and Training & Resourcing to maintain office polices as necessaryCommunicates with insurance companies and acts as a liaison between them and PSI staffProvides HR document management support (annual medical checks, labor protection and attendance logs maintenance)Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)Receives and routes financial documents from suppliersOrganizes office meetings and eventsProvides logistical support with organizing Investigator Meetings, department meetings, Sponsor audits, and other company eventsProvides customs support to local project teams by putting together all required paperwork for obtaining import and export permitsCoordinates the purchase of clinical supplies for local sites, as requested by the local project teamsPrepares and maintains various administrative reports, at discretion of Country ManagerProvides administrative support to Country ManagerProvides support for international relocation of employees, including the coordination of travel, assistance with obtaining necessary state and local documents, and assistance with procurement of housing, transportation, and schoolingOversees the local fleet program of company vehicles

QualificationsCollege or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilitiesMinimum 5 years of administrative experiencePrior experience in an international company is a plusPrior experience with facility management is a plus

Additional Information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you. You will lead dedicated startup teams and work closely with cross-functional experts to drive your startup projects forward.