We are seeking an enthusiastic and energetic Office Manager to join our San Francisco office.  The ideal candidate is well-organized, adaptable, and an active thinker who always looks for the best approach. The Office Manager must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Office Manager is responsible for overseeing the day-to-day operations of the San Francisco office.

Responsibilities:

Provide operational and logistical support to senior leadership

Coordinate busy schedules, interacting with both internal and external parties

Deliver exceptional service to all internal and external clients and visitors

Organize travel needs and prepare detailed travel itineraries for San Francisco leadership using Clark’s travel site – Egencia

Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination

Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized

Manage invoicing and expenses via Coupa system to include VP-level expense reports

Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands

Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite

Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys)

Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door

Communicate all internal messaging related to the daily operations of the San Francisco office and region

Oversee health and safety regulations within the office;  when needed, ensure Covid protocols are in place and are being followed

Handle internal meetings as well as conference room coordination and support

Prioritize and manage multiple projects simultaneously

Maintain accurate documentation and filing systems

Other duties may be assigned, as necessary

Qualifications

3+ years experience in an Office Manager or similar role supporting senior leadership and/or a department

Demonstrated ability to 'think on your feet' and solve problems

Personal confidence and a passion for customer service

Can-do attitude with superior organizational skills and accuracy

Ability to maintain confidentiality in all aspects of job responsibilities

Clear and concise written and verbal communication skills

Ability to juggle multiple competing priorities under deadlines

Must be advanced in Microsoft Office applications. Google Suite is a plus

Ability to navigate online platforms, such as WorkDay, Salesforce, Coupa, & Egencia

Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed

Able to lift up to 25 lbs

Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executes

Hours: You will be expected to be in the office Monday-Friday with a typical day starting around 8:00am.

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the salary range is $68,000 to $95,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work. https://www.clarkconstruction.com/careers/clark-experience

#LI-LG1

#LI-Onsite