Overview:   UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships. As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence. 
SummaryThe Office Manager will oversee daily administrative operations and ensure the office runs smoothly and efficiently. This role includes supervising office staff, managing schedules, handling budgets, and maintaining office systems and procedures. The ideal candidate is highly organized, resourceful, and capable of managing multiple tasks with minimal supervision.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment• Work is normally performed in a typical interior/office work environment• Lifting and/or occasionally moving up to thirty-five pounds can be expected• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushingEssential Duties and Responsibilities:Maintains office productivity through proficient use of appropriate software applications; maintains uniform correspondence procedures and style practices in accordance with company policies.Prepares invoices, proposals, and reports as needed.Prepares and/or coordinates monthly billing for branch.Tracks credit card expenses for branch personnel.Performs collection work for branch.Keeps records of personnel transactions such as timesheets, benefits, hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.  Forwards this documentation to corporate human resources for payroll and recordkeeping purposes.Under the direction of corporate human resources, Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.  Oversees enrollment in benefit plans once employee becomes eligible.Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.Recruits, interviews, tests, and selects employees to fill vacant positions.  Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. Maintains personnel records for branch..Plans and conducts new employee orientation to foster positive attitude toward company goals.  Ensures proper completion of new employee paperwork.Responds and/or investigates employee inquiries regarding policies, procedures, and programs.Coordinates activities of various clerical departments or workers within the branch.Maintains contact with customers and outside vendors.Organizes company functions / events / meetingsOversees the purchasing and distribution of office supplies.Follows safety proceduresOther duties as assigned
Required Qualifications:Valid Florida Driver’s License with acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)High school diploma or general education degree (GED) preferred but not required.  Minimum of five years related experience in an office setting.  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports and business correspondence.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Preferred Qualifications:Proven experience in an Office Manager, Administrative Manager, or similar roleExcellent organizational, multitasking, and time-management skillsStrong communication and interpersonal abilitiesProficiency in office software, including MS Office Suite and scheduling toolsAbility to handle sensitive information with confidentialityDetail-oriented and proactive problem-solverBudget management and negotiation skillsCapable of working under minimal supervisionStrong team player and leaderPrevious experience in administrative roles, preferably in an AEC industryWho We Are:   UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.   Growing in ExcellenceAs the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 75 branches and 3,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.  Why Work at UES?We value the individual contributions of our employees, and we show this through providing great benefits. Please ask your recruiter what benefits plans apply to you.  Check out our website: Follow us on social media:  |  |  |  | #GroundedInExcellence
EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.