General Position Summary
The Office Manager plans and directs all accounting and administrative activities on an assigned project or facility.
Major Duties & Responsibilities
Responsible for the strict adherence to company safety policies and programs through the communication and enforcement of the Skanska Safety and Health Management Program, including the ability to independently stop work for a safety violation or suspected safety violationManage and supervise assigned project administrators responsible for certified payrolls, accounts payable and receivables, partner billings, reconciliations, back charges, and field invoicesDirect all craft personnel administration activities on project to include recruiting, new hire-sign up, employee orientation, policy and procedure interpretation, and terminationsCoordinate with external and internal auditors in annual and special audit functionsResolve discrepancies through independent judgment and decision-making on payroll reports, vendor or contractor invoices by interfacing with other departments, vendors, or contractorsKeep track of leave time, such as vacation, personal, and sick leave, for employeesPurchase, inventory, operation and upkeep of office equipmentMaintain filing systemsCreate and maintain checklists, forms, quality matrix, reports and tracking spreadsheets for Quality items on the project as neededPerform document control for quality submittals and monitor the project specific quality plan, procedures, & testing as neededThe above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.
Skills & Abilities
Computer proficient and the ability to adapt to new innovations and processesStrong written, communication and problem-solving skillsBasic math skillsAbility to manage workload effectively including plan, coordinate, organize, prioritize, and handle multiple tasksAbility to manage personnelFunctions effectively as part of a teamDependabilityAbility to maintain discretion and confidentiality at all timesAbility to understand and follow directionsGood time management and organizational skillsWork alongside technical people with specialized skillsAssociate Degree or Vocational education desiredFive years progressive business administration experience required, prior supervisory experience preferred. Apply Today for Immediate Consideration!Background Check Required
Skanska is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law.
Skanska Equal Employment Opportunity
Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we’re one of the world’s largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 29 offices around the country. In 2022, construction in the U.S. generated $6.9 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3.5 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 6,500+ teammates in the U.S. and 28,000+ globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.
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Search Firm and Employment Agency Disclaimer Skanska USA Human Resources (“Skanska HR”) provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively “Skanska USA”). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor (“Vendor”). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.
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