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A Brief Summary of This Position:
Coatings’ Office Manager functions as a key member of the management team assisting the General Manager by following policies and using systems for planning, directing and controlling the accounting functions and practices for the site including accounting systems, internal control, records and reports, management accounting information, credit policy, analysis, budgeting, forecasting, and interpretation of operating statistics.
Essential Functions:
Gather supporting information for month-end close for processing the financial activities of the site. This includes gathering and communicating financial information to the General Manager and Coatings Division Accounting employees. Ensures that timely and thorough preparation of financial records and reports for use by management and operating personnel are completed based on the requirements set by Valmont CFO, Corporate Controller and Valmont Coatings Division Controller. These records must comply with generally accepted accounting principles (GAAP), governmental regulations, taxing authorities and the policies and procedures of the company. Performs credit check, approves credit and monitoring credit status on new and existing customers, sets up of new customers in the AR system. Sends letters of denial or acceptance, establishes suggested credit limits, makes collections calls and writes letters as appropriate. Alerts and involves GM for escalated collections activity (personal handling, agency or attorney) approval. Executes and tracks joint check agreements. Keeps sales/GM updated regarding current customers and aging of A/R. Processes customer invoices. Deposit customer payments by check or process credit cards and communicate details to shared services for recording in A/R aging. Follows up on discrepancies, issues credit memos, and involves General Manager in any issues needing to be resolved.General clerical work as needed including support answering phones. Effective communication, both written and verbal, with customers, vendors and employees is required. Ensures quality of output and processes in the Accounting area based on the Valmont Coatings Division Controller focus on providing on-time and accurate products and services to internal and external customers. This position will also manage the collection of necessary tax identification as instructed. Assists the General Manager in achieving operational and financial objectives for this location. Annually assist General Manager with next year’s budget (AOP).Other Important Details about the Role:
Ensures the accuracy of the general ledger and applicable financial statements.Utilizes General Manager and public information input to set credit limits for customers.Ensures that proper audit controls are in place and followed.Processes Accounts Payable review accurately and timely for General Manager Review.Ensure that all fixed assets are located and labeled appropriately and agree to detail fix asset list that ties to the general ledger.Works well with others keeping a strong customer service focus in mind at all times for both internal and external customers.Gives recommendations for continuous improvement of products, processes and services and measurement of same to make efficient use of the company resources.May act as Co-Coordinator or Co-Champion for the site safety program.Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):
Preferred Bachelors in relevant field or Associates Degree with 3+ years of experience or 5+ years of relevant quality experienceGood working knowledge of GAAP accounting practices.Ability to communicate and work well with others.Basic understanding of accounting for invoicing purposes.Good working knowledge of Microsoft Office Suite products.Approximately 5% travel.Highly Qualified Candidates Will Also Posses These Qualifications
Accounting software experience.Safety compliance.Effective training capability.Working Environment and Physical Efforts:
Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. There are minimal travel requirements for this position. The employee is frequently required to use hands and fingers to handle or feel and reach with hands and arms while working in the office. Will work with various files and forms and on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
Benefits
Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family’s overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:
Healthcare (medical, prescription drugs, dental and vision)
401k retirement plan with company match
Paid time off
Employer paid life insurance
Employer paid short-term and long-term disability including maternity leave
Work Life Support
Tuition Reimbursement up to $5,250 per year
Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more
Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.