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Single Family Office is seeking to hire a Temporary-to-Permanent Office Manager to support its team. The Office Manager, who will report directly to the Director of Operations, will perform a variety of functions requiring exceptional attention to detail, sound judgement and the ability to handle confidential information with discretion. Requiring 5 days/week on-site form 8:30am-6:30pm, the successful candidate will possess a strong initiative, commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven organization. This individual will need to work well in a team environment and represent the Partners, and Firm, with the utmost professionalism. This position will entail office management, administrative functions, and some Personal Assistant tasks.

Responsibilities:

Receptionist duties, including registering and greeting guests, booking conference rooms, and managing incoming calls and mailMaintaining a clean, organized and welcoming environment in the office/kitchen and meeting roomsTracking inventory and ordering office and kitchen supplies Ordering refreshments for meetingsPreparing conference rooms for meetings (AV equipment, stationery, etc.)Overseeing floor operations, including vendor management and caring to tenant issuesScanning and filing of receipts and documentsCreating, organizing and maintaining physical and digital document foldersMaintaining Excel schedules related to operations and office managementPrinting and binding presentation materialsTracking expenses and creating expense reports Calendar management and scheduling for 1 PartnerUpdating and creating new contacts in OutlookOrdering business gifts, flowers, personal shopping as assigned by Managing Partners

Qualifications:

2-5+ years' experience in a top-level, high-pressure, deadline-oriented executive environmentAdvanced knowledge of MS OfficeExcellent organizational skills, detail-oriented and with the proven ability to prioritize a heavy workloadPrevious experience in a financial services environment A1404013NY-Temp_1737038942 To Apply for this Job Click Here