Job Title: Office ManagerJob Description As an Office Manager, you will be responsible for ensuring the smooth operation of office activities, including ordering supplies, managing new hire onboarding, handling software and badge management, coordinating with vendors, and maintaining emergency preparedness programs. You will also oversee the management of visitor badges, mailing, event reservation, and facility coordination. Responsibilities + Order essential office supplies, including sit/stands, ergonomic keyboards, and maintain copiers. + Manage procurement of breakroom supplies for all floors, including coffee, tea, creamers, and utensils. + Order and track building-related supplies, such as air filters and sanitizers. + Create and maintain an Excel spreadsheet to track new hires across office locations. + Coordinate the creation of office and parking badges, including submission of necessary forms. + Conduct new hire orientation tours and assist with general office inquiries. + Create and update employee profiles in the software system, manage badge assignments, and disable badges upon exit. + Send monthly reports of badge swipes and manage badge deletions after one year. + Manage all visitor badge checkouts and maintain tracking spreadsheets on Teams. + Develop and maintain spreadsheets for Concord parking badges. + Schedule monthly carpet cleaning services, submit work orders for machine issues, and order supplies with vendors. + Distribute credit cards to employees and manage document processing for finance and the processing center. + Handle certified mail requests and reload the postage machine as needed. + Review event reservation requests, approve or deny based on suitability, and coordinate with janitorial services. + Coordinate linens pickup and delivery for event spaces. + Act as the point of contact for temperature adjustments, trash orders, and cleanliness issues during events. + Develop and maintain an emergency preparedness program, update the master roster, and distribute emergency preparedness emails. + Manage and execute all JIRA tickets submitted to Facilities, including employee requests and complaints. + Organize and track invoices for all offices. + Work with security to allow former employees to exit the parking garage after badge return. Essential Skills + 3-5+ years of Office Management/Facilities Management experience + Proficiency in Microsoft Office Suite + Experience with JIRA Additional Skills & Qualifications + Strong organizational skills + Excellent communication abilities + Attention to detail + Ability to manage multiple tasks simultaneously Work Environment This is a 5-days per week on-site role, requiring a hands-on approach to managing office operations and facilities. Pay and Benefits The pay range for this position is $33.65 - $38.46 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Concord,CA. Application Deadline This position will be accepting applications until Jan 25, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.