Welcome page Returning Candidate? Log back in! Office Manager Job Locations US-AL-Huntsville Posted Date 18 hours ago(2/27/2025 3:20 PM) Job ID 2025-4369 # of Openings 0 Category Administrative/Clerical Overview

Be the glue that holds us together! 

 

We are a dynamic and fast-growing Construction Materials Testing & Geotechnical Engineering firm, leading the way in providing top-notch services to the construction industry. Our innovative solutions, cutting-edge technology, and passion for excellence set us apart from the rest. As we continue to expand, we need a vibrant Office Manager to keep our gears turning and ensure smooth operations.

 

The Office Manager/Executive Assistant will be responsible for a blend of administrative support, office management, and executive support. This position requires a professional who is organized, proactive, and able to handle both executive-level tasks and day-to-day office operations. Experience in Accounts Receivable and Collections is essential for this role.

 

Responsibilities

What You'll Do:

Executive Support: Provide administrative support to regional and branch leadership, including calendar management for business development efforts.Office Management: Oversee day-to-day office operations, ensuring the office runs smoothly and efficiently. Manage office supplies, vendor relations, and office maintenance.Accounts Receivable & Collections: Manage the accounts receivable process, including submitting invoices and pay applications, following up on overdue payments, and internal coordination with project teams. Work closely with clients to ensure timely collections.Project Coordination: Assist in coordinating internal projects, meetings, and events, ensuring smooth execution and adherence to deadlines.Financial Administration: Support basic accounting functions, including processing invoices, managing petty cash, and accounts payable invoice processing.Reporting & Documentation: Maintain and organize records, prepare reports, and track key metrics related to office operations and financial performance. Qualifications

What We're Looking For:

A true go-getter who thrives in a fast-paced environment.A proactive problem solver with the ability to take full ownership of tasks and drive them to completion.Exceptional organizational and attention to detail.Stellar communication and leadership abilities to inspire our team.Previous experience in office management or related fields.Preference to candidates who have worked in the Construction Industry!Experience with Accounts Receivables and Collections a must.

Why Join Us?
- Be part of a dynamic team where your contributions truly matter.
- Work in a supportive and encouraging environment that values your growth.
- Enjoy exciting opportunities for career advancement.
- Embrace a flexible work schedule that respects your work-life balance.

 

Ready to Be Our Office Superstar? If you're the energetic and detailed administrative professional we're looking for, we want to hear from you! Join our close-knit team and take your career to new heights.

 

 

JOB ID: IND123

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