**Description** SAIC is seeking an experienced Office Manager to provide executive-level administrative support to the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) at a satellite office located in the Mark Center. This role ensures the efficient operation of the office suite, supports a senior executive, and acts as a conduit between the Mark Center and the Pentagon, coordinating closely with leadership and staff across the Department of Defense (DoD). The ideal candidate will possess a combination of advanced administrative skills, exceptional organizational abilities, and the professionalism required to operate in a fast-paced, high-profile environment. **This position is based in Alexandria, VA, does not include supervisory responsibilities, and is 100% on-site.** **Office and Executive Support:** + Manage the day-to-day activities of the Mark Center office suite, ensuring a professional and efficient work environment. + Serve as the primary point of contact for office operations, acting as a liaison between the Mark Center and the Pentagon. + Plan and schedule meetings, appointments, and conferences for senior leadership, ensuring logistical details such as transportation, badges, and security clearances are managed. + Attend the Exec Director Calendar Sync Meetings in-person to provide status updates. + Escort and greet visitors, providing professional interface and support for high-level officials and external stakeholders. + Maintain and update the Suite Floorplan, Org Chart, and Primary Contact List following onboarding and off-boarding activities for the Mark Center. + Maintain and update the Mark Center Point of Contact List for accuracy. + Prepare/submit Monthly Activity Reports, documenting accomplishments, major and upcoming activities. **Schedule and Calendar Management:** + Maintain and manage complex executive calendars, including scheduling, de-conflicting priorities, and tracking meeting logistics. + Prepare and distribute daily and weekly read-ahead materials and agendas for the senior executive. + Ensure meeting entries include all relevant details such as attendee information, meeting purpose, and required read-aheads. **Correspondence and Records Management:** + Draft, review, and route executive correspondence, memos, and official documents, ensuring compliance with DoD standards. + Assist to track and manage taskers and actions using the Correspondence and Task Management System (CATMS). + Organize and maintain both electronic and physical records in accordance with records management policies. **Travel and Event Coordination:** + Arrange domestic and international travel for the senior executive, including processing travel requests and claims in the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR). + Coordinate and support meetings and events, ensuring venues meet protocol and security requirements. + Assist in planning and executing special events, including logistics, security, and travel arrangements. **Office Operations and Facilities Management:** + Serve as a Representative for the OUSD(R&E) by participating in the Bi-Monthly Building Council Meetings at the Mark Center, as a Representative and provide feedback, issues, and concerns as necessary following each meeting along with the current minutes. + Oversee all activities related to the Fire Marshall Safety Annual Inspection and ensure walk-arounds are conducted and tasks are completed and documented on a monthly basis. + Ensure that all occupants are briefed on Fire Drill Procedures following onboarding and continue to adhere to the Guidelines: Fire & Life Safety Tenant Self-Inspection Checklist, and Powering electrical Appliances in the office, (as outlined in the brochures) + Oversee office operations, including ordering supplies, managing mail, and maintaining a presentable office space suitable for senior defense officials. + Identify and coordinate maintenance and facility-related needs to ensure the office suite remains fully functional. **Qualifications** + Bachelor’s degree from an accredited college or university & 10+ years of experience. + In lieu of a degree, four (4) years of specialized experience (including military or industry experience), in addition to the minimum required experience. + Minimum of 5 years of recent and relevant experience supporting executive-level operations. + Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment, requiring a high degree of critical thinking, initiative, problem-solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks). + Demonstrated knowledge and experience applying analytic methodologies and principles to address client needs, including data collection, interviewing, and creation of meeting documentation to support leadership objectives (e.g., read-aheads, briefings, etc.). **Clearance Required:** + Top Secret clearance with the ability to obtain and maintain SCI is required. **Required Skills and Qualifications:** + Proven expertise in executive-level administrative support, with a strong understanding of Senior Executive Service protocols. + Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Word, and Excel. + Experience using CATMS or similar task management systems. + Familiarity with the Defense Travel System (DTS) and Joint Travel Regulations (JTR). + Exceptional organizational and time-management skills, with the ability to manage competing priorities in a fast-paced environment. + Excellent written and verbal communication skills, with the ability to interact professionally with senior leaders and external stakeholders. **Preferred Qualifications:** + Experience working within the DoD or supporting senior leadership in a government or military setting. + Knowledge of records management practices and DoD correspondence standards. + Ability to analyze and synthesize information to support decision-making processes. + This position requires an individual who thrives in a dynamic environment, balancing multiple priorities while ensuring the smooth operation of a high-profile office. SAIC accepts applications on an ongoing basis and there is no deadline. Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site. REQNUMBER: 2502697 SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability