The administrative assistant, reporting directly to the assistant dean for administration and strategic initiatives, plays a pivotal role in providing comprehensive support across various administrative functions within the FCoM Dean's Office. This position provides administrative, logistical, and strategic support including coordinating logistics, scheduling, catering, project management, and event planning.  The administrative assistant will have responsibility for budget reconciliation, purchasing system input, and serves as the timekeeper for FCoM.

Administrative Operations: Support day-to-day administrative operations, ensuring smooth and efficient workflows. Coordinate student worker schedules to ensure front desk coverage. Assist in drafting and implementing administrative policies, aligning with the strategic goals of the COM. Coordinate and execute meetings and events, manage related logistical details.  Identify opportunities for process improvement within the department and implement innovative strategies to enhance operational efficiency.Budget Management: Collaborate with the assistant dean to assist in the development, monitoring, and management of the Dean's Office budget.  Track expenditures, process financial transactions, prepare reports, and provide recommendations for effective resource allocation. Reconcile Dean's credit card account and submit monthly reports.  Calendar Management and Meeting Preparation: Efficiently manage and coordinate the calendars for the Dean and Assistant Dean for Administration and Strategic Initiatives. Schedule and confirm appointments, meetings, and events, ensuring there are no conflicts and all necessary parties are informed and prepared. Arrange meeting logistics, including booking conference rooms, setting up audio-visual equipment, and coordinating catering services as needed. Coordinate Travel Arrangements: Arrange travel logistics, including booking flights, accommodations, and transportation for business trips and conferences as required. Timekeeping for FCoM: Serve as the timekeeper for FCoM, managing time and attendance records for faculty and staff. Implement and oversee timekeeping processes, ensuring compliance with policies and regulations.Confidentiality and Discretion: Maintain strict confidentiality regarding sensitive information and discussions. Handle all matters with discretion and professionalism.

The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to the job holder.