Office Purchasing Assistant Job Details Position Type Full Time Education Level High School Salary Range $23.00 - $24.00 Hourly Job Category Admin - Clerical Description OFFICE ASSISTANT Reports to: Director of Purchasing Primary Duties and Responsibilities: Assist the Office /Purchasing Director with the following: + Assist with purchase order process for the Agency on a timely basis, ensuring that the proper approvals have been obtained + Process site supply requests and distribute on a timely basis, including equipment + Assist with Wireless phone distribution and contact with vendor + Follow employee delegated equipment policy set forth by the Agency + Contact vendor when equipment or appliances need repair or are under warranty + Maintain an Excel spreadsheet with all site appliances, to include, but not limited to, vendor, date of purchase, serial number, model number, size and warranty information + Maintain administrative office equipment so it is in working order. Contact vendor when necessary + Verifying all vehicle insurance cards and registrations are received and distribute for all agency vehicles + Maintain Excel spreadsheet with all agency vehicles + Help disturbed Loaner Equipment and vehicles with sign out sheets. + Help keep track of Agency equipment inventory + Handle office phone system. Keep current on how they work and how to change settings + Assist with maintaining computers and be the liaison between office, sites and IT vendor + Update and maintain Fleet Management Software + Create Excel spreadsheets as needed. + Covers for Supervisor when out. + Additional responsibilities assigned by Supervisor as needed + Special projects Minimum Requirements: + One-year office experience + Ability to prioritize multiple tasks effectively + Ability to establish and maintain effective working relationships + Ability to lift 25 lbs. + Phones, computer typing + Intermediate knowledge of Word and Excel Qualifications Minimum Qualifications: High School Diploma or equivalent Valid New York State Driver’s License