On-boarding Specialist are responsible for ensuring candidates experience a seamless transition during the onboarding process. Reporting to the On-boarding Manager, the onboarding specialist will effectively manage candidates onboarding documents and ensure background checks are handled timely and accurately. The primary responsibilities and functions of the On-Boarding Specialist include:

Processes the entire background checks for all new hires which includes, but not limited to registration for fingerprinting appointment, submission of SEL, SCR, MHL and other required background checks. Review the completed onboarding packets and verify that all necessary information is filled completely and accurately in the system to ensure compliance with all local, state and federal laws. Complete data entry of new hire information to activate newly hired staff in the Paycom system and update the compliance status of current staff in the governmental agency portals. (Ex. Justice Center, eJusticeNY, Criminal History Record Check, Office of Children and Family Services database) Compiles and uploads all documentation into the Paycom system submitted by the new hires, which includes but not limited to employment application, diplomas/degrees, licenses, certifications, identification cards, and other required documentation in relation to employment. Must ensure to conduct and complete I-9 Employment Eligibility Verification within three days from new hires start date. Maintains open communication to different hiring managers and provides regular updates on the onboarding status for all new hires. This position reports to the On-boarding Manager and will work side-by-side with members of the recruitment team. Processes and distributes new employee identification cards. Attend and assists the team with New Hire Orientation: may involve reserving room, preparing materials, and following up with obtaining any required documents from new hires. Utilize the New Hire Checklist to verify all employee documents are received and completed accurately, background check clearances are obtained and uploaded, and data enter verifications of professional license, education, and PPD. With the assistance of the recruiters and Director, conduct a Fair Chance Act Analysis and Safety Assessment as needed. Performs other related duties as required.