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Summary
Position Highlights:
The Oncore Calendar Advisor will play a critical role in auditing and advising on calendar building,calendar maintenance, and Case Report Form (CRF) development within the Oncore Clinical Trials
Management System (CTMS) for all clinical trials that meet Oncore entry criteria. Rather than performing
these tasks directly, the Advisor will provide strategic oversight and expert guidance to ensure that all
activities adhere to established quality standards and institutional requirements. Key Responsibilities:
Auditing and Advising:
• Review and assess the development and implementation of research protocols within the Oncore
CTMS.
• Provide expert consultation on calendar building and maintenance processes to ensure both
accuracy and regulatory compliance.
Oversight and Guidance:
• Deliver strategic guidance on the administration of Oncore, including the onboarding process and
training for vendors.
• Ensure that all stakeholders are informed and equipped with the necessary knowledge to utilize
the Oncore system effectively.
Quality Assurance:
• Monitor the accuracy of calendars and CRF builds to guarantee they meet the center's quality
requirements • Identify areas for improvement and provide actionable recommendations to enhance processes and outputs. Collaboration:
• Foster effective collaboration with Principal Investigators, Clinical Trial Business Office staff,
Clinical Trial Office personnel, Research Finance teams, monitoring teams, and Biostatisticians.
• Address any issues related to calendar management and protocol implementation to ensure
alignment across all parties involved.
Vendor Management:
• Oversee vendor performance in relation to calendar-related functions, ensuring that they meet
institutional standards and timelines.
• Facilitate communication between vendors and internal teams to streamline processes and
resolve any challenges that may arise.
The Oncore Calendar Advisor will ensure that all calendar-related functions are executed efficiently and
effectively, supporting the seamless operation of clinical trials and contributing to the overall success of
research programs. By maintaining a focus on quality and collaboration, the Advisor will play an essential
role in enhancing the research infrastructure and promoting best practices within the clinical trials
landscape.
Credentials and Experience:
Bachelors Degree: Healthcare Administration, Finance, or other related field Requires minimum of three (3) years' experience as Clinical Trials Management System (CTMS) Calendar Builder at an academic institution *In lieu of a Bachelor's degree, an Associate's degree and two (2) additional years' experience as Clinical Trials Management System (CTMS) Calendar Builder at an academic institution, total of five (5) years' experience will be considered.Minimum Skills/Specialized Training Required
• Multitasking and Collaboration: Ability to effectively manage multiple tasks while working
collaboratively with a diverse range of professionals, including physicians, biostatisticians, and
finance staff.
• Oncore Expertise: Proven understanding of Oncore calendar building and protocol interpretation,
ensuring accurate implementation and compliance.
• Deadline Management: Strong ability to perform well under pressure and consistently meet
mandatory deadlines.
• CTMS Proficiency: Expertise in accurately building CTMS calendars and forms, serving as a
resource for all Moffitt team members.
• Timely Deliverables: Demonstrated ability to deliver work products on time, exercising discretion
to create high-quality outputs independently and holding vendors accountable for timely delivery.
• Clinical Trials Knowledge: In-depth understanding of clinical trial processes and research
protocols.
• Training and Mentorship: Experience in training and mentoring staff or vendors, with a focus on
best practices and compliance
• Project Management: Strong organizational and project management skills, with the ability to
manage multiple tasks and prioritize effectively
Preferred Experience
-Oncology experience
Preferred Skills/Specialized Training
Technical Proficiency:
• Proficiency in using Microsoft Office Suite and other relevant software tools for data management
and reporting.