Operations Administrative Assistant – Interviews Happening This Week 

Location: Carteret, NJ 

Position: Administrative Assistant 

Job Type: Full-time, On-site 

Responsibilities: 

Ensure employees are trained to meet both company and regulatory standards. Enter regional training completions into the Learning Management System (LMS) and provide accurate training status reports to regional locations/internal customers. Assist training leads with the development of site-specific procedures and coordinate Management of Change (MOC) system entries for procedural changes. Help update and manage each Terminal’s SharePoint portal. Interact with employees at all levels to review, discuss, and resolve procedural questions, training gaps, and/or inadequacies. Assist in internal/regulatory audits. Liaison between departments and internal customers for the development and modifications of operational and maintenance procedures. 

Top Skills: 

Proficiency in Microsoft Office (Specifically Excel) and Admin/Data Entry Experience (2+ years). Ability to integrate and work with a small team, pivoting tasks daily. Lack of degree is not a deal breaker. SharePoint Technical writing Outlook 

Additional Skills & Qualifications: 

Strong computer skills and prior experience with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint, Teams). Prior experience in technical writing, reviewing, and training of written procedures is a plus. Excellent communication skills (oral and written). Ability to multi-task with multiple priorities and time frames. Self-motivated, driven, and solution-oriented. Comfortable speaking with small and large groups and inspiring others. Familiarity with a Learning Management System (LMS) is a plus. 

Interviews are happening this week! If interested, please send over your most recent resume to sammurray@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail.  

Pay and Benefits

The pay range for this position is $35.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carteret,NJ.

Application Deadline

This position is anticipated to close on Feb 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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