Our Houston, TX site is seeking a dynamic Operations Administrative Specialist to provide administrative support for the operations department within the site. This role reports to the Operations Manager.
RESPONSIBILITIES
o Payroll Support for Operations Department in Kronos
o Maintaining and Updating the Operations Hourly schedule
o Enter daily production into SAP and perform corrections throughout the month as needed
o Work with, support, and back up the logistics specialists during monthly production close out activities
o Update and communicate all types of Operations documentation, both electronic and hard copy (procedures, policies, operating manuals, weekly/monthly reports, etc.).
o Driving on time completion of all required reviews.
o Maintaining documentation/records libraries.
o Revising documents in Sharepoint as required/instructed.
o Driving on time completion of all required reviews.
o Maintaining documentation/records libraries.
o Maintaining data in the EDMS system (document owner, review frequency, review due dates)
o Ownership of Operations Sharepoint site and actively engaged in driving organization of the operations Sharepoint site.
o Order office supplies and other consumable for Operations.
o Ensure Employees have the necessary supplies, materials to perform effectively
o Use SAP as required to create requisitions and complete service entries.
o Complete expense reports for company procurement card purchases
o Coordinate room setup and meals for meetings, training, service awards, and special events
REQUIREMENTS
• High school diploma or equivalent; with 2 years previous related work experience
• Prior knowledge of SAP (or willingness to learn)
• Prior knowledge of Sharepoint (or willingness to learn)
• Knowledge of Payroll activities (or willingness to learn)
• Must have strong organization skills
• Must have good verbal and written communication skills
• Must be proficient in Microsoft Office Suite (Word, Excel, etc.)
• Must be able to multi-task and prioritize needs of multiple individuals