The Operations Assistant working in the Stan/Eval office FTE position consists of scheduling and Stan/Eval functions at the squadron level. These job duties involve challenging and dynamic processes. Even after the schedule is printed, numerous changes are required because of aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity to name a few. Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities. Furthermore, overseas locations may require additional Host Nation coordination and localized procedures. The scheduler needs to be able to adapt quickly to changing circumstances in a medium-to-high stress environment. Scheduling activities shall be in accordance with (IAW) Air Force Instruction (AFI) 10-420.
Responsibilities
The contractor shall coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.
The contractor shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
The contractor shall attend weekly special use airspace scheduling meeting for schedule coordination and de-confliction.
The contractor shall attend weekly planning/coordinating airspace restrictions meeting for schedule coordination and de-confliction.
The contractor shall maintain accountability and control of flight-testing materials.
The contractor shall perform duties as the squadron Technical Order Distribution Account (TODA) manager per T.O. 00-5-1, and Flight Crew Information File (FCIF) library manager per AFIs.
The contractor shall manage squadron hard and soft copy libraries of standardized reference materials, as dictated by AFI or local supplement. This can include AFIs, T.O.s, Air Force Tactics Techniques and Procedures Manuals, and Joint Publications. Maintain on-line accounts and distribution accounts with the various agencies required to sustain access to current library materials.
The contractor shall manage the Technical Order (TO) library, flying related publications and checklists via the Technical Order Distribution Account (TODA) and Enhanced Technical Information Management System (ETIMS) to ensure all TO, publications and checklist are current.
Ensure all Flight Information Publications (FLIP) are current and accessible to all aircrew.
The contractor shall maintain Flight Crew Information File (FCIF) and any additional Read File libraries (i.e. OGRF, SRF, SOFRF, etc.).
The contractor shall ensure all Briefing Room and Mission Planning materials to include local area maps are maintained, Training Rule publications, checklists and Special Interest Items are current and serviceable. Develop standardized briefing room aids as directed by the Chief of Stan/Eval to ensure mission spaces comply with AFI requirements for posted information and available reference material.
The contractor shall perform duties as receiving agent for hard copy delivery of Flight Information Publications (FLIP) and host nation FLIP equivalents.
The contractor shall update data in PEX/GTIMS, or future equivalent systems, and locally developed computer database systems as required.
The contractor shall interface with Host Aviation Resource Management (HARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.
The contractor shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
The contractor shall notify crewmembers, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
The contractor shall perform testing administrator duties/function for the unit.
The contractor shall conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.
The contractor shall interpret AFIs and provide guidance and to personnel assigned to Stan/Eval shops to help track training and readiness status of squadron personnel.
The contractor shall generate the following reports/forms as required:
Evaluation and testing status and trend data reports
Provide data to OGV for Stan/Eval board (SEB) 6-month report
AF Form 8, Qualification of Aircrew Qualification
AF Form 847, Recommendation for Change of Publication
Produce monthly check-ride report denoting the current status of all check-ride requirements for aircrew in zone.
Produce a long-range check-ride plan which takes into account TDY/Deployments and includes all no-notice check-ride requirements
The Operations Assistant in the Stan/Eval support position shall be capable of being cross utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4 within reasonable scope and responsibility, determined by the unit Commander.
Qualifications
Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desired.
Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desired.
Must have a minimum of a HS degree or equivalent of a GED.
Must have a minimum of a Secret clearance.
Pay Range
42.31
Benefits
CBA - The benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.
Job ID
2024-14760
Work Type
On-Site
Company Description
Work Where it Matters
Akima Systems Engineering (ASE), an Akima company, is not just another federal systems support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At ASE, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, ASE provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers , ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.
As an ASE employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).