Position: Operations Coordinator

Department: Griffin Faculty Practice Plan, Inc.

Location: Derby, CT

Reports To: Director of Operations

Works With: VP, Directors, Practice Managers, Finance Department, Griffin Hospital Accounts Payable, Griffin Hospital Purchasing, GFP Physicians, and Office Staff

Griffin Faculty Physicians seeks an experienced operations coordinator to provide high level administrative support in the administration office.

MAIN FUNCTION: Griffin Faculty Physicians seeks an experienced operations coordinator to provide high level administrative support in the administration office.
Responsibilities:
•Prepare, Code, Manage and Track practice expenses and serve as a liaison with Griffin Hospital purchasing and Griffin Hospital Accounts Payable Department.
•Create Purchase Orders when needed for Administration & Billing.
•Reconcile Detailed Expenses to Monthly Financials.
•Reconcile pharmaceutical invoices to inventory.
•Lead interdepartmental projects as assigned.
•Provides data and data analysis to support practice operations.
•Prepare all components of the average daily census and identify any trends and report/distribute to all GFP management.
•Project lead and practice contact for McKesson, Daniels, Office Depot and Martti.
•Insures that new vendors are set up with both GH AP & GH Purchasing.
•Schedule and Monitor GFP Staff Health Stream Training and Compliance.
•Coordinates reimbursement and tracks CME, Continuing Medical Education, for all GFP physicians.
•Point person for all new office utility set up/transfers of services.
•Support EMR Team with special projects, new office implementations, clean up reports and daily EMR tasks.
•Provide additional assistance as needed to all levels of management.
•Provide back up to GFP Administrative Assistant.

EDUCATION: Bachelor’s degree preferable in business or healthcare administration. Excellent organizational and verbal/written communication skills. Ability to analyze data and to incorporate results of that analysis into practice operations. 

EXPERIENCE: Relevant experience, including at least one year in an outpatient medical practice is a plus. Experience in and knowledge of office operations, billing and finance. Experience with MS Excel, MS PowerPoint, MS Word and dashboard reporting a plus. Experience with computerized practice managements systems and electronic health record is preferred.

EOE/Minorities/Females/Vet/Disabled