The Executive Office for Administration and Finance is seeking an Operations Coordinator to support an array of administrative responsibilities for the Office. This position is available with a hybrid option.

Responsibilities:

Support the Director of Operations, Assistant Secretary for Capital and the Legal Department on various matters.Maintain comprehensive and accurate records.Organize meetings, including scheduling and sending reminders.File and maintain filing systems for all documents under the deputy director’s control.Gather information to answer inquiries concerning public records requests.Prepare the records of various board minutes and similar actions.Ensure efficient processing of time-sensitive documents.Oversee the review process of regulations submitted for approval to the Office.Oversee the review and approval process of requests related to Private Activity Bonds.Serve as the Secretary for the State Finance Governance Board and the Debt Affordability Committee, which entails agenda drafting and keeping accurate meeting minutes.Provide administrative and project management support to the legal department.Assist other departments, and help develop office-wide processes, as required.

Job Requirements:

At least two years of relevant experience preferredAbility to effectively communicate complex concepts both orally and in writingAbility to work with databasesAbility to work independently and organize time and tasks to successfully complete activities in a fast-paced environmentAbility to collaborate with others in a teamComfortability with Microsoft Office Suite and similar applicationsStrong problem solving, critical thinking/analytical, and investigative/research skillsRecords management skills, such as experience organizing and creating standard use practices for shared foldersResourcefulness, possessing a proactive attitude toward workload and assignmentsDemonstrated ability to meet timelines

The Executive Office for Administration and Finance is seeking an Operations Coordinator to support an array of administrative responsibilities for the Office. This position is available with a hybrid option.

Responsibilities:

Support the Director of Operations, Assistant Secretary for Capital and the Legal Department on various matters.Maintain comprehensive and accurate records.Organize meetings, including scheduling and sending reminders.File and maintain filing systems for all documents under the deputy director’s control.Gather information to answer inquiries concerning public records requests.Prepare the records of various board minutes and similar actions.Ensure efficient processing of time-sensitive documents.Oversee the review process of regulations submitted for approval to the Office.Oversee the review and approval process of requests related to Private Activity Bonds.Serve as the Secretary for the State Finance Governance Board and the Debt Affordability Committee, which entails agenda drafting and keeping accurate meeting minutes.Provide administrative and project management support to the legal department.Assist other departments, and help develop office-wide processes, as required.

Job Requirements:

At least two years of relevant experience preferredAbility to effectively communicate complex concepts both orally and in writingAbility to work with databasesAbility to work independently and organize time and tasks to successfully complete activities in a fast-paced environmentAbility to collaborate with others in a teamComfortability with Microsoft Office Suite and similar applicationsStrong problem solving, critical thinking/analytical, and investigative/research skillsRecords management skills, such as experience organizing and creating standard use practices for shared foldersResourcefulness, possessing a proactive attitude toward workload and assignmentsDemonstrated ability to meet timelines

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.