Job Title: Operations & Events Specialist PVN ID: VA-2501-006646 Category: Managerial and Professional Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS Job Description General Description The City University of New York (CUNY) is the nation’s largest urban public university and serves 275,000 degree- seeking students and 200,000 non-degree students across 25 colleges. The Office of Careers and Industry Partnerships (OCIP) at CUNY is responsible for mobilizing the university’s unparalleled scale, assets and diverse talent to fuel inclusive economic prosperity. OCIP is working to ensure that 1) CUNY graduates can launch or advance in sustaining careers of their choosing at salaries equivalent to their peers, 2) businesses can turn to CUNY to find the talent, services, and expertise they need to thrive, 3) faculty and staff come and stay at CUNY because the impact they can have on students’ career trajectory is unparalleled and recognized, and 4) sustainable funding streams support proven interventions for bolstering student career success today and for years to come. GENERAL DESCRIPTION OCIP is seeking an Operations & Programming Specialist to help the Talent, Innovation and Industry Partnership team support several activities that are cross-cutting across the division and unit. This person will report directly to the Director of Industry Growth & Partnerships and manage the CUNY@Amazon community classroom on 5th Avenue that Amazon and CUNY have partnered on. The role involves leading the management of the space, including marketing its use to CUNY campuses and stakeholders, coordinating bookings, and ensuring the classroom is utilized most days. Additionally, this position organizes programming in support of TIIP division’s mission - this includes, but is not limited to; career panels, fireside chats, networking events, virtual events and career fairs. The ideal candidate will have excellent written and verbal communication skills, strong organizational abilities, a customer service mindset, the ability to meet deadlines efficiently, and the creativity to help all stakeholders achieve their goals. This is a grant-funded position until June 30, 2026 with the possibility of extension DUTIES AND RESPONSIBILITIES CUNY@Amazon Classroom + Work with CUNY System to elevate awareness of the Amazon space this includes booking and scheduling the space with the aim of having the space occupied daily, Monday – Friday. + Work closely with CUNY Campuses and Amazon to market and support the space by creating an ongoing campaign across all CUNY colleges and programs, making faculty and staff aware of the opportunities it provides and recruiting campus stakeholders to utilize the space. This includes performing research, creating internal directories and assets for future use, as well as facilitating presentations to promote the space. + Ensure all event organizers have completed necessary registrations, forms and event related documents + Ensure coordination between CUNY and Amazon booking systems. + Create guides, checklists, and other supporting documents that facilitate use of the space. + Ideate with key stakeholders within CUNY and Amazon to create programming for the space. + Collaborate with event organizers and the Amazon team to support day-of-event operations, ensuring a seamless experience for all stakeholders and attendees. Event Coordination + Collaborate with division colleagues to conceptualize events that achieve key objectives and contribute to creating event copy and promotional materials + Set and adhere agreed upon timelines and event tasks lists + Create and execute event registration and feedback forms and processes + Prepare and oversee all day of logistics, including materials and technology + Research, select and liaise with vendors + Host and facilitate virtual events via Zoom platform, serving as moderator when needed + Take ownership and be solutions-oriented during event preparation and execution, addressing challenges as they arise. Other Duties + Attend staff meetings and training as required. + Perform special projects and other duties as assigned. Qualifications Minimum Qualifications + Bachelor’s Degree with two to four years of relevant experience, or associate's degree with three to five years of experience, or equivalent combination of education and experience, supporting programs in education, workforce development, or business development. + Strong verbal and interpersonal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of students, faculty, staff, and external constituents in a large organization. + Proficient in Microsoft Suite and common workplace platforms to create presentations, analyze data, and manage information efficiently + Detail-oriented and organized with the ability to manage multiple assignments and meet deadlines. + Experience scheduling and managing multiple projects; + Experience with industry partner engagement, events and project management; + Ability to work independently and collaboratively in a fast-paced and complex work environment; + Ability to problem solve quicky as issues arise; + Ability to manage competing priorities and multiple projects; + Commitment to CUNY’s mission of promoting the equitable upward economic mobility of graduates; + Ability to adhere to CUNY’s location and hybrid in-person/remote work policies; Ability to travel to multiple sites throughout NYC. Preferred Qualifications + Experience with event and project management, partnership management + Demonstrated understanding or previous experience navigating the unique strengths and opportunities presented by CUNY campuses, system, and student body + Demonstrated team-player mentality, willing to roll up sleeves and assist with all-hands-on-deck efforts as needed Physical Requirements + This is a 70/30 hybrid position, subject to change. Remote work arrangements are not a right or entitlement of employment and, as such, are discretionary and subject to operational needs unless otherwise provided by the CUNY Flexible Work Guidelines. Laptop may be provided if needed to support working remotely. + While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time. + Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY. + Ability to travel to other CUNY sites as needed RFCUNY Benefits RFCUNY Employee Benefits and Accruals About the Research Foundation The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs. Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. Key Features Department Office of Careers & Industry Partnership Status Full Time Annual Salary Range $80,000.00 - $84,000.00 Closing Date Mar 02, 2025 (Or Until Filled) Bargaining Unit No Actions + Apply + Print + Email + Linkedin + Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=VA-2501-006646&title=Careers at RFCUNY) + Google + + Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=VA-2501-006646)