Department

EPIC - Adminstration and Operations

About the Department

The University of Chicago Institute for Climate and Sustainable Growth (ICSG) is a groundbreaking effort uniting faculty from across the University to advance society’s understanding of our energy and climate future. The Institute combines faculty insights in energy markets and policy, climate systems engineering, and energy technology to produce world-changing ideas while also investing in the next generation of energy and climate thinkers, leaders, and innovators through novel educational programs.

Job Summary

The Institute for Climate and Sustainable Growth (ICSG) is seeking an Operations Manager to drive the execution of critical operational functions and ensure seamless day-to-day activities across the institute. This role oversees all operational workflows, manages physical office space utilization, and coordinates procurement of specialized equipment and supplies to meet the needs of ICSG staff. Serving as a key member of the Institute’s leadership team, the Operations Manager will play a pivotal role in optimizing operational efficiency, enhancing staff and visitor experiences, and maintaining resources across the Institute’s locations. Reporting to the Director of Finance and Operations, this individual will deliver high-quality service coordination and ensure the smooth operation of ICSG's facilities and services.

Responsibilities

Independently performs high-level operational duties in support of the Institute’s functions, including support for all departments, programs, and initiatives.Oversees renovation projects across multiple spaces, managing timelines, budgets, and coordination with contractors and stakeholders to ensure successful project completion.Makes recommendations to leadership (Faculty & Executive Director) on space allocations.Oversees office functions by developing and implementing efficient operational procedures and policies to support organizational goals for the Institute’s many spaces.Ensures optimal functionality and cleanliness of facilities within the Institute's portfolio by conducting routine inspections, coordinating maintenance and repairs, managing work orders and custodial services, and submitting capital project requests as needed.Oversees allocation and management of all workspaces and storage spaces: tracks access, use, and availability of offices used by short-term visitors, fellows, researchers, and staff; oversees contractors on improvements or changes to office spaces; and acts as the first point of contact for visitors with requests related to offices and building access.Determines the legitimacy of access and manages facility access via CBORD, keys, and short-term access cards. Observes and reports any security issues or irregularities in and around facilities in the Institute’s portfolio.Receives requests for facilities services and supervises delivery of appropriate services. Oversees telephone services, email correspondence, and mail distribution.In coordination with the Human Resources Manager, coordinates IT equipment for new hires and assists with the general onboarding as needed, as well as off-boarding of staff and visitors.Works with Social Services Computing Systems (SSCS) and Central IT Services to update machines and add new employees into the system. Maintains printers/copy machines and tracks equipment.Provides coverage during coverage gaps due to absence, leaves of absence, vacancies, etc.Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects. Assists in the monitoring of the various financial and budgetary activities, including vendors contracts.  Preparing and monitoring the budget for a unit. Researches and analyzes data to create reports, and may create other reports for grants and contracts.Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor's degree in business or related field.

Technical Skills or Knowledge:

Knowledge of procurement, finance, and HR systems.

Preferred Competencies

Possess a passion for making organizations and teamwork.Self-starter with high level of attention to detail.Strong written, interpersonal, and verbal communication skills.Manage multiple projects simultaneously and meet tight deadlines.Excellent organizational skills.Interest in overall employee experience and positively impact that experience.Work both independently and as a team member.Superior degree of professionalism.

Working Conditions

Office environment; writing and typing, work at a computer for multiple hours.Fast-paced environment.

Application Documents

Resume/CV (required)Cover Letter to include interest in position (required)References Contact Information (3)(required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$57,800.00 - $74,800.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.