Description We are offering a short term contract employment opportunity for an Operations Specialist in Vacaville, California. The Operations Specialist will play a critical role in our organization, focusing on managing project files, creating purchase orders, and handling billing entries. The role requires a keen eye for detail and the ability to work efficiently in a fast-paced environment. Responsibilities: • Manage and organize information from various sources to prepare project files for the operations department • Generate purchase orders in line with company procedures, verifying details and obtaining necessary approvals before processing • Input billing data into our system with a high level of accuracy and efficiency, collaborating with team members to ensure timely and accurate billing • Resolve any billing discrepancies and inquiries as they arise • Work closely with team members to prepare weekly timesheets for payroll submission, ensuring accuracy and compliance with company policies • Collect and maintain weekly safety inspection reports, assisting in reviewing and documenting these reports to support compliance efforts • Become proficient in using Sage software for billing and operational tasks, adhering to established procedures and protocols • Assist in entering new phases for jobs in the system, ensuring completeness and accuracy • Proactively identify opportunities to streamline operational processes and improve efficiency, demonstrating initiative to accelerate operational tasks and meet deadlines. Requirements • Applicant should possess a strong understanding of operations administration. • Proficiency in managing billing processes is a must. • The candidate should be capable of coordinating and managing operational tasks efficiently. • Previous experience in an Operations Specialist role will be advantageous. • Must have the ability to identify and implement process improvements. • Strong communication and interpersonal skills are required. • Should be capable of multi-tasking and prioritizing tasks according to business needs. • Proficient in the use of software applications related to billing and operations management. • Must have the ability to work under pressure and meet tight deadlines. • Should have strong problem-solving skills to handle any operational issues that may arise. • A degree in Business Administration or a similar field is preferred. • Familiarity with operational procedures and best practices in the industry is required. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .