Summary This position is located within Facilities Management Service at the VA Southern Oregon Rehabilitation Center in White City, Oregon. Responsibilities The incumbent is responsible for the overall supervision and direction of the Transportation and Grounds Maintenance sections. The incumbent supervises one Pest Controller, WG-5026-9, one Gardener Work Leader, WL-5003-9, five Gardeners, WG-5003-8 and one Maintenance Mechanic, WG-4749-10. The incumbent can supervise the work of ten to twelve Turf Management Program Trainees and Work Therapy patients. Major duties include but not limited to: Responsible for ensuring work assigned to the section is completed in a timely manner and meets accepted trade standards for the nature of the work performed. Schedules and approves subordinates' leave so as to maintain adequate coverage in each trade/function. Informs management when problems or circumstances arise that prevent or make difficult the completion of work assigned to the section. Reviews all work assigned to the section and determines what tasks or operations will be required to complete the assignment. As work on a project progresses, reviews subordinate's work to determine that the proper procedures are being followed and that instructions provided in the form of blueprints, schematics, rough sketches, written specifications, etc. are being followed and the work is accomplished accordingly. Ensures all subordinates thoroughly understand the requirements of their job and receive necessary counseling and training in areas where they are deficient and they receive compliments and/or rewards when their work is of high quality, shows improvement or they come up with an innovative idea for improving the work of their section or the operation of the Domiciliary. Periodically inspects equipment and facilities scheduled for preventative maintenance so as to insure this work is being done properly. Ensures all materials, tools and equipment are treated properly when in use and when put into storage. In addition, periodically inspects equipment belonging to the section to ensure that it is safe and arranges for necessary repairs and/or replacement. By both personal example and instruction, ensures subordinates use safe procedures when performing their duties; that all tools and equipment are operated in a safe manner; that all materials are handled in such a way as to avoid unnecessary hazards and that the personal protective equipment provided is used. Keeps informed on the newer techniques, improvements and equipment developments related to the work performed by the section. Passes this information on to subordinates when appropriate. Paperwork Ensures all assigned paperwork is completed in a timely and accurate manner. Ensures all equipment and supply orders submitted by the section are fully justified and completely described. Maintains satisfactory working relationships both within the section and other sections of the Domiciliary. Ensures time and attendance records are maintained daily and necessary documentation is attached at the time of submittal. Ensures all equipment and supply orders submitted by the section are fully justified and completely described. Promotes participation in such management programs as suggestion awards, safety, cost reduction and quality assurance. Actively supports and assures that subordinates support employee rights as expressed by the Civil Rights Acts of 1964, as amended and current provisions of labor-management agreements between the VA and employee organizations. Responsible for IT progress notes. Determines group and individual training needs while seeking out education resources that assists with the maintenance of licensing requirements such as pesticide applicators' permits and commercial driver's licenses. Incumbent plans and oversees the total weed control, moss control and herbicide effort. Work Schedule: Monday-Friday, 08:00am to 4:30pm, PST Position Description Title/PD#: Operations Supervisor/PD013540 Critical Skills Incentive (CSI): Not approved Relocation/Recruitment Incentives: Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Pre-employment physical required Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/24/2025. EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. The screen out element for this announcement is the ability to lead or supervise. Related experience includes: acting as a lead/supervisor or overseeing maintenance related duties; planning, scheduling and directing work assignments; interpreting regulations and providing technical information to others; explaining work to subordinates and demonstrating proper techniques; and making evaluations/observations of employee performance. Responsible for planning and scheduling work assigned to the Transportation and Ground Maintenance sections by written and oral work orders and trip tickets, as well as routine work on facilities maintained at regularly scheduled intervals. Ability to estimate the time and manpower required to accomplish work assignments in Transportation and Grounds Maintenance. Schedules work so that the required materials, equipment and manpower are available at the time and assignment is to be performed thus avoiding, as much as possible, unnecessary delays due to shortages. Ensures work is coordinated with the requesting service and/or other services affected by the work. Ability to determine when outside services are needed to accomplish the work of the section and prepares the necessary cost estimates, specifications and documents required to obtain such services. In addition, serves as the Facilities Management Service representative responsible for ensuring the contracted work is completed as specified. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Interpret Instructions, Specifications (includes blueprint reading) Lead or Supervise Technical Practices Use and Maintain Tools and Equipment Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Position requires manual dexterity, good physical condition and stamina. Incumbent should be able to lift or move objects weighing up to 50 pounds. Work requires standing on hard surfaces for long periods of time, walking, bending, stooping, crawling and climbing ladders. Working Conditions: Work is performed indoors and outdoors, in areas where it is usually dirty, dusty and greasy; outside in bad weather; and in areas where it is hot and noisy. Adequate safety procedures, training and personal protective equipment are provided to make the work environment as safe as possible. Education There is no education substitution for this series/grade. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.