Job Posting Title:

Ophthalmic Assistant, Ophthalmology, UT Health Austin

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Hiring Department:

Department of Ophthalmology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Oct 25, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Ophthalmic Assistant delivers quality patient care with a professional and caring attitude, respects patient confidentiality, and performs all tests requested by physicians. This position is also responsible for educating patients on medical procedures and conditions, keeping patient records up to date, and acting as a liaison between the patient and healthcare personnel through effective communication. The OA must have good time management skills, a high energy level, flexibility, and a desire to learn

Responsibilities

Standard patient workup to include, but not exclusively: Obtain histories and review of systems, input and update medications, assessments of vision, IOP, extraocular muscle function, confrontational visual fields, pupil reactivity. Also, Lensometry, Amsler Grid, color plates, stereopsis, applanation tonometry, and stereopsis, auto and manifest refractions, dilation.

Ophthalmic testing to include: A/B Scan, fluorescein/indocyanine green angiography imaging, automated visual fields, OCT, fundus photography, and IOL Master, spectral microscopy, ERG, patient education, maintain records according to AMA guidelines.

Coordinate daily schedules, liaise with physician and staff, concierge desk, medication refills, patient calls, and other patient care related duties. Attend In-services and Ophthalmic Grand Rounds. Open and close exam lanes ensuring that all equipment is maintained and functioning properly, stocking and restocking exam rooms with necessary eye drops, consumables, and other medications used during eye exams, maintaining individual physician preference sheets, equipment such as lenses, and instruments. Assist physician with EMR entry as required, other duties as assigned including equipment cleaning, ability to translate and assist with in-office surgeries

Resolve pre-authorization, registration, or other referral-related issues prior to a patient's appointment. Contact patients verbally or via patient portal per current protocol. Uphold and complete referrals ensuring that the entire referral process is complete. Maintain updated referral resources. Provide response and assistance to patients via electronic multi-media requests (email, chat, web, etc.) in a collaborative and respectful manner. Obtains medical records as needed in accordance with UT Health Austin guidelines. Assist patient with scheduling appointments, review details and expectations about referrals with patients. Establish and maintain relationships with identified service providers.

Meet with patients and families regarding treatments, procedures, medications, and continuing care. Obtain prior authorizations for visits, procedures, imaging, and medications. Provide community resources and referrals for continuing care. Assist in locating funding for special procedures or other patient needs.

Perform other duties as assigned.

Required Qualifications

High school diploma and at least six (6) months ophthalmic clinical experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

High school diploma and at least one (1) year of work experience in Ophthalmology (clinical program practicum experience preferred). Completion of the home study course for Joint Commission of Allied Health personnel in Ophthalmology. Certified as COA by JCAHPO.

Salary Range

$46,000+ depending on qualifications

Working Conditions

Uniforms and/or personal protection equipment (furnished)

May work in all weather conditions substances, medicinal preparations, and other conditions common to a clinic setting

May work around standard office conditions

May work around biohazards

May work around chemicals

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Lifting and moving

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.